Executive Director PA | Strategic Admin Partner

Private Advertiser; Kuala Lumpur; On-site; MYR 48,000 - 84,000; Full time

Job summary

Private Advertiser seeks a proactive Personal Assistant to support the Executive Director with high-level administrative and operational tasks. The role acts as the primary liaison with internal staff, manages correspondence, and reviews documents for timely execution of actions.

You will coordinate inter-departmental deliverables, draft letters and reports, maintain filing systems, and handle confidential information with discretion.

Qualifications

• Bachelor’s degree or higher in law, finance, accounting, business administration or related field.
• Postgraduate Diploma or professional degree is a plus.

Responsibilities

• Coordinate inter-departmental deliverables for the Executive Director.
• Liaise with internal/external parties, communicate instructions and assignments, monitor actions to ensure timely completion of tasks.
• Draft business letters, memos and correspondences for the Executive Director.
• Maintain an organized filing system and ensure accurate documentation.
• Undertake special assignments and ad hoc duties as required.
• Assist in coordinating internal and external events, schedule meetings and appointments.
• Provide comprehensive personal and administrative support, including handling urgent matters.
• Oversee daily operational and administrative routines for the Executive Director.

Skills

Organizational skills

Time management

Communication skills

Discretion

Education

Bachelor's Degree or higher in Law/Finance/Business

Postgraduate Diploma or Professional Degree

Tools

Microsoft Office Suite

Job description

Private Advertiser seeks a proactive Personal Assistant to support the Executive Director with high-level administrative and operational tasks. The role acts as the primary liaison with internal staff, manages correspondence, and reviews documents for timely execution of actions.

You will coordinate inter-departmental deliverables, draft letters and reports, maintain filing systems, and handle confidential information with discretion.