Executive, Contracts Management (Yong Peng, Johor)

Edgenta FIRST Sdn Bhd; Johor Bahru; On-site; MYR 70,000 - 90,000; Full time

Job summary

Edgenta FIRST Sdn Bhd is seeking a qualified professional in Malaysia to manage post-contract activities, claims, and commercial governance. You will ensure timely ICP/COP approvals, monitor work orders, and maintain accurate records in MAXIMO and ROSS.

The role requires 2–4 years in contract or quantity surveying, a degree or diploma, and strong BOQ/SOR analysis with subcontractor coordination. Excellent negotiation and documentation skills are essential.

Qualifications

• Bachelor's Degree or Diploma in Quantity Surveying, Contract Management, or a related field.
• 2–4 years of relevant experience in contract management, commercial management, quantity surveying, project administration, or post-contract management.
• Experience in claims management, Work Orders, payment certification, BOQ/SOR analysis, and subcontractor management will be highly advantageous.

Responsibilities

• Manage, monitor, and follow up on client claims to ensure timely approval of ICP and COP.
• Coordinate the awarding, allocation, and monitoring of Work Orders to pool contractors.
• Negotiate rates and commercial terms with clients and subcontractors while safeguarding the company's interests.
• Review and analyse BOQ, SOR, quantities, and pricing to ensure accuracy and alignment with contractual requirements.
• Verify subcontractor final BOQs and reconcile quantities, rates, and scope against the client's final BOQ.
• Ensure post-contract activities, documentation, and work execution comply with contractual requirements and governance standards.
• Maintain accurate contract, claim, Work Order, and payment records in MAXIMO and ROSS; provide management reports.

Skills

Claims management

Contract management

BOQ analysis

Payment certification

Work Order coordination

Subcontractor management

Education

Bachelor's/Diploma in Quantity Surveying or Contract Management

Tools

MAXIMO

ROSS

Job description

Responsibilities

• Manage, monitor, and follow up on client claims to ensure timely approval of Interim Certificates of Payment (ICP) and subcontractor Certificates of Payment (COP).
• Coordinate the awarding, allocation, and monitoring of Work Orders to pool contractors, ensuring alignment with approved scope and requirements.
• Negotiate rates and commercial terms with clients and subcontractors while safeguarding the company's commercial interests and maintaining a good profit margin.
• Review and analyse Bills of Quantities (BOQ), Schedule of Rates (SOR), quantities, and pricing to ensure accuracy and alignment with contractual requirements.
• Verify subcontractor final BOQs and reconcile quantities, rates, and scope against the client's final BOQ to identify and resolve discrepancies.
• Ensure post-contract activities, documentation, and work execution comply with contractual requirements, policies, procedures, and governance standards.
• Maintain accurate contract, claim, Work Order, and payment records, including timely updates and data validation in MAXIMO and ROSS, and provide management reports when required.

Requirements

• Bachelor's Degree or Diploma in Quantity Surveying, Contract Management, or a related field.
• 2-4 years of relevant experience in contract management, commercial management, quantity surveying, project administration, or post-contract management.
• Experience in claims management, Work Orders, payment certification, BOQ/SOR analysis, and subcontractor management will be highly advantageous.