EXECUTIVE, CONTRACT ADMINISTRATION

ECO RADIANCE SDN BHD; Malaysia; Presencial; MYR 50.000 - 80.000; Jornada completa

Descripción de la vacante

EcoWorld in Malaysia seeks an Executive, Contract Administration to support contract and tender activities. You will prepare and issue tender documents, coordinate the tender process, and assist with contract administration for projects.

This role involves post-contract support, tracking costs, and maintaining compliant contract records while liaising with consultants, contractors, and internal teams to ensure efficiency and accuracy.

Formación

• Educational background: Bachelor's degree in quantity surveying, construction management, or related field.
• Experience: Minimum 2–4 years in contract administration or quantity surveying.
• Exposure to tender and contract processes in development projects is an added advantage.

Responsabilidades

• Assist in preparation, compilation, and issuance of tender documents.
• Coordinate tender process including invitations, clarifications, evaluations, and documentation tracking.
• Assist in preparing Letters of Award and contracts for contractors and consultants.
• Post-Contract: verify progress claims and evaluate variation orders in a timely manner.
• Track project cost movements and assist in final account documentation.
• Attend site meetings as required to support contract-related matters.

Conocimientos

Document management

Detail-oriented

Time management

Problem solving

Collaborative

Learning mindset

Excel

Word

Microsoft Project

Tender portals

Educación

Bachelor's degree in quantity surveying, Construction Management, or related field

Herramientas

Document management systems

Online tendering portals

Descripción del empleo

It's fun to work in a company where people truly BELIEVE in what they're doing!

The Executive, Contract Administration, plays a key supporting role in the administration of construction and consultancy contracts. This includes preparation of tender documents, monitoring contract compliance, verifying claims, and maintaining updated contract records. The role is focused on ensuring that all contract-related processes are executed efficiently and in line with organizational standards and regulatory requirements.

Key Outcomes

Accurate and timely preparation of contract and tender documents. Smooth coordination of tender exercises and document tracking. Timely processing of interim claims, variation orders, and related documents. Organized and updated contract documentation and records. Support provided to project teams on contract-related queries.

Key Responsibilities

• Contract Administration Assist in the preparation, compilation, and issuance of tender documents.
• Coordinate the tender process including invitations, clarifications, evaluations, and documentation tracking.
• Assist in preparing Letters of Award and contracts for contractors and consultants.
• Post-Contract Support Process and verify contractor and consultant progress claims in a timely manner.
• Assist in the preparation and evaluation of variation orders.
• Track project cost movements and assist in final account documentation.

Documentation & Compliance

• Maintain organized and up-to-date contract documentation and filing systems.
• Ensure adherence to internal procedures and statutory guidelines (e.g., PAM, CIDB).
• Assist in preparing contract summaries and reports for internal review.

Coordination & Communication

• Coordinate with consultants, contractors, and internal departments for timely submissions and clarifications.
• Provide administrative support during audits or management reviews.
• Attend site meetings, as required, to support contract-related matters.

Core Competencies & Technical Expertise

• 1. Technical Competencies Document Management – Skilled in document preparation, formatting, and tracking.
• 2. Operational Skills Detail-Oriented – Ensures high accuracy in data entry and documentation. Time Management – Prioritizes tasks and meets deadlines consistently. Problem Solving – Flags and resolves common issues in documentation and coordination.
• 3. Professional Behaviour Responsible & Accountable – Takes ownership of assigned work. Collaborative – Works well with team members and stakeholders. Learning Mindset – Willing to learn and grow in contract administration.
• 4. Tools & Methodologies (Proficiency on the below is an added advantage) Software: Proficient in Microsoft Excel, Word, and basic use of Microsoft Project. Digital Tools: Familiar with document management systems and online tendering portals.

Qualifications & Experience

• Educational Background Bachelor's degree in quantity surveying, Construction Management, or a related field.
• Experience Requirements Minimum 2-4 years of experience in contract administration or quantity surveying, preferably in the property development or construction industry. Exposure to tender and contract processes in development projects is an added advantage.

Join EcoWorld in Creating Tomorrow & Beyond At EcoWorld, we are more than just a property developer; we are creators of thriving, sustainable communities. With over a decade of experience, our commitment to excellence drives us to build exceptional spaces and contribute to a better, greener future. Experience a vibrant and forward-thinking workplace where efficiency and creativity are celebrated. EcoWorld fosters professional growth and offers a challenging yet rewarding environment where you can make a difference. We embrace technology and digital innovation to remain at the forefront of Malaysia’s real estate industry. So, if you’re passionate about sustainability and progress, EcoWorld is the perfect place for you. Join Team EcoWorld and start your journey towards Creating Tomorrow & Beyond.