ASSISTANT MANAGER, CONTRACT ADMINISTRATION

ECO MAJESTIC DEVELOPMENT SDN BHD; Malaysia; On-site; MYR 89,000 - 134,000; Full time

Job summary

EcoWorld in Malaysia seeks an Assistant Manager, Contract Administration to support pre- and post-contract processes across development projects. You will help prepare tender docs, verify progress claims, and assist with variation orders and cost control to ensure on-time, compliant deliverables.

Join EcoWorld to contribute to sustainable communities and work with internal teams and external consultants. This role emphasizes accuracy, communication, and proactive problem solving in a dynamic

Qualifications

• Bachelors degree in quantity surveying, construction management, or related discipline.
• Minimum 4-6 years of contract administration experience in property development or construction.
• Hands-on experience in pre- and post-contract processes.
• Exposure to large-scale development projects is an added advantage.

Responsibilities

• Coordinate tender clarifications, evaluations, and documentation.
• Assist in verifying progress claims, variation orders, and final accounts.
• Monitor contract performance and ensure compliance with terms.
• Prepare contract status reports and updates for management.
• Support stakeholder engagement through timely responses and clear communication.

Skills

Contract Documentation

Tendering Support

Claims Assistance

Project Budgeting

Education

Bachelor's degree in Quantity Surveying/Construction Management

Tools

Excel

Word

Microsoft Project

Tendering platforms

Contract management systems

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing! The Assistant Manager, Contract Admninistration plays a supporting role in administering pre- and post-contract processes across development projects. This includes preparation of tender documentation, progress claim verification, and assisting in variation orders and cost control. The role ensures that contract deliverables meet project timelines and compliance standards while maintaining effective communication with internal stakeholders and external consultants.

Key Outcomes

• Preparing tender documents
• Preparing progress claims, variation orders, and final accounts.
• Maintains proper contract records and documentation.
• Ensures adherence to corporate policies and statutory compliance in contract execution.
• Supports project teams with timely cost and contract data.
• Facilitates smooth communication between internal departments and external stakeholders.

Key Responsibilities

Contract & Tender Support Assist in preparing tender documents, specifications, and pricing schedules. Coordinate tender clarifications, evaluations, and documentation. Checking issuance of Letters of Award and preparation of contract agreements.

Post-Contract Administration Assist in verifying contractor and consultant progress claims. Support in preparing variation orders and evaluating final accounts. Monitor contract performance and ensure compliance with terms.

Documentation & Compliance Ensure proper documentation and filing of all contract-related materials. Verify that contract activities comply with internal SOPs and statutory guidelines (PAM, CIDB, etc.).

Cross-Functional Coordination Liaise with project managers, consultants, and contractors to resolve issues. Assist in preparing contract status reports and updates for management. Support stakeholder engagement through timely response and clear communication.

Core Competencies & Technical Expertise

• 1. Technical Competencies Contract Documentation - Proficient in preparing and reviewing contract documents and correspondences. Tendering Support - Familiar with tender procedures and evaluation. Claims Assistance - Able to support assessment of claims and cost-related issues. Project Budgeting - Understands basic construction costing and budgeting.
• 2. Analytical & Execution Skills Accuracy & Attention to Detail - Ensures precision in documentation and cost tracking. Time Management - Manages multiple tasks across several projects effectively. Problem Solving - Identifies issues and proposes practical solutions within scope.
• 3. Mindset & Behaviour Team-Oriented - Works collaboratively across functions and departments. Proactive & Reliable - Takes ownership of assigned tasks and follows through. Adaptable - Comfortable working in a dynamic project-based environment.
• 4. Tools & Methodologies (Proficiency on the below is an added advantage) Software: Proficient in Microsoft Excel, Word, and Microsoft Project. Platforms: Familiar with tendering platforms and contract management systems. Compliance: Understanding of QLASSIC, OSHA, and other industry standards is a plus.

Qualifications & Experience

Educational Background Bachelor's degree in quantity surveying, Construction Management, or related discipline.

Experience Requirements Minimum 4-6 years of working experience in contract administration, ideally in property development or construction. Hands-on experience in pre-and-post-contract processes. Exposure to large-scale development projects is an added advantage.

Join EcoWorld in Creating Tomorrow & Beyond At EcoWorld, we are more than just a property developer; we are creators of thriving, sustainable communities. With over a decade of experience, our commitment to excellence drives us to build exceptional spaces and contribute to a better, greener future. Experience a vibrant and forward-thinking workplace where efficiency and creativity are celebrated. EcoWorld fosters professional growth and offers a challenging yet rewarding environment where you can make a difference. We embrace technology and digital innovation to remain at the forefront of Malaysia’s real estate industry. So, if you’re passionate about sustainability and progress, EcoWorld is the perfect place for you. Join Team EcoWorld and start your journey towards Creating Tomorrow & Beyond.