Executive, Central Admin

Boardroom; Selangor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Boardroom in Malaysia is seeking an Administration & Office Support professional to manage daily administrative operations, document and records management, facilities coordination, and reception support across the organisation.

You will handle courier coordination, attendance tracking, onboarding/offboarding support, meeting room bookings, vendor liaison, and inventory control for office supplies. This role requires organisational rigor and teamwork across departments.

Responsibilities

• Manage daily administrative tasks by sorting documents, receipts, and correspondence to the relevant teams
• Assist in coordinating courier and dispatch services
• Generate attendance reports and update tracking records as required
• Support staff with parking, access card, and office-related inquiries
• Issue and monitor office access cards, visitor cards, and door access permissions. Track the return of access cards and report lost cards when necessary
• Provide general administrative support to various business units
• Support company events, office visits, and other ad hoc assignments as assigned by management
• Support employee onboarding and offboarding processes
• Coordinate document retrieval, return, and storage requests with external vendors
• Update and maintain document inventory records
• Verify supporting documents and invoices before submission for approval
• Coordinate office maintenance, repairs, and facility-related matters
• Liaise with building management and external vendors to support daily office operations
• Arrange servicing of office equipment and facilities
• Monitor and maintain office, pantry, and housekeeping supplies
• Provide relief reception duties when required
• Handle incoming documents, courier arrangements, and outgoing mail
• Coordinate meeting room bookings and visitor visitation

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is an Administration & Office Support role responsible for managing daily administrative operations, document and records management, facilities coordination, and reception support across the organisation.

Key responsibilities

• Manage daily administrative tasks by sorting documents, receipts, and correspondence to the relevant teams
• Assist in coordinating courier and dispatch services
• Generate attendance reports and update tracking records as required
• Support staff with parking, access card, and office-related inquiries
• Issue and monitor office access cards, visitor cards, and door access permissions. Track the return of access cards and report lost cards when necessary
• Provide general administrative support to various business units
• Support company events, office visits, and other ad hoc assignments as assigned by management
• Support employee onboarding and offboarding processes
• Coordinate document retrieval, return, and storage requests with external vendors
• Update and maintain document inventory records
• Verify supporting documents and invoices before submission for approval
• Coordinate office maintenance, repairs, and facility-related matters
• Liaise with building management and external vendors to support daily office operations
• Arrange servicing of office equipment and facilities
• Monitor and maintain office, pantry, and housekeeping supplies
• Provide relief reception duties when required
• Handle incoming documents, courier arrangements, and outgoing mail
• Coordinate meeting room bookings and visitor visitation