Receptionist cum Administrative Assistant

Chin Hin Group Berhad; Selangor; On-site; MYR 36,000 - 48,000; Full time

Job summary

Chin Hin Group Berhad is seeking a capable front desk and administrative support professional to ensure smooth office operations in Malaysia. The role combines front desk duties with essential admin tasks, including document handling, reporting, and coordination with vendors.

The ideal candidate will assist with meetings, mail distribution, and basic HR/admin activities, providing reliable support during peak periods and helping maintain high service standards.

Qualifications

• Front desk and administrative support experience preferred.
• Good communication and coordination skills.
• Proficiency with MS Office (Word, Excel, Outlook).

Responsibilities

• Greet visitors and manage front desk operations.
• Maintain visitor records and ensure building procedures compliance.
• Assist in documentation, filing, and record management (contracts, invoices, correspondence).
• Prepare memos, letters, and basic reports.
• Coordinate with vendors/contractors for minor administrative matters.
• Arrange meeting rooms and coordinate meetings.
• Handle mail, courier coordination, and distribution.
• Maintain basic tracking (visitor logs, simple admin trackers) and assist in compiling reports.
• Support HR/admin coordination tasks and attendance tracking.
• Provide backup admin support to Facilities/Admin team during peak periods.

Job description

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To perform dual functions of front desk management and administrative support, ensuring efficient office operations and high service standards.

Key Responsibilities

Front Desk Duties (Primary Role)

• Perform all receptionist duties including greeting visitors, handling calls, and managing front desk operations.
• Maintain visitor records and ensure compliance with building procedures.

Administrative Support

• Assist in documentation, filing, and record management (contracts, invoices, correspondence).
• Support preparation of memos, letters, and basic reports.
• Assist in coordinating with vendors/contractors for minor administrative matters.
• Follow up on simple requests such as quotations, delivery orders, and invoices.

Meeting & Coordination

• Arrange meeting rooms and assist in meeting coordination.
• Handle incoming and outgoing mail, courier coordination, and distribution.

Reporting & Records

• Maintain basic tracking (visitor logs, simple admin trackers).
• Assist in compiling reports when required.
• Assist in tracking attendance (if assigned).
• Support basic HR/admin coordination tasks.

Backup & Flexibility

• Provide administrative support to Facilities/Admin team during peak periods.
• Cover receptionist duties fully when required.