Executive Assistant & Travel Coordinator

Luxasia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Luxasia is a leading beauty omnichannel distribution platform in Asia Pacific, delivering administrative and secretarial support across our fast-paced team. The role focuses on calendar management, extensive travel arrangements, expense processing, and coordinating meetings to ensure smooth operations.

We seek a self-driven, detail-oriented professional with 5+ years in a fast-paced MNC environment, strong English communication, and the ability to handle multiple priorities with discretion and

Qualifications

• Minimum Degree in any discipline with at least 5 years of relevant experience in a fast-pace MNC setting
• Minimum Diploma or Degree in relevant field
• Well-versed in calendaring and travel management
• Possess a strong attention to detail, with the ability to prioritise tasks and manage competing demands
• Self-driven, resilient, and resourceful
• Able to function independently and effectively in a high workload and fast-paced environment
• Strong fluency in both spoken and written English, with demonstrated ability to create professional business communication

Responsibilities

• Provide full administrative/secretarial support and act as a main point of contact
• Organize, maintain and manage complex calendars and schedules
• Assist with extensive travel arrangements and manage travel itineraries
• Process travel expenses and reimbursements
• Arrange and coordinate meetings as well as providing support on any other operational matters
• Providing general administrative support to the team, as and when required

Skills

Calendar management

Travel arrangements

Administrative support

Attention to detail

English communication

Education

Degree in any discipline

Diploma or Degree in relevant field

Tools

Calendaring software

Travel booking systems

Job description

Luxasia is a leading beauty omnichannel distribution platform in Asia Pacific, delivering administrative and secretarial support across our fast-paced team. The role focuses on calendar management, extensive travel arrangements, expense processing, and coordinating meetings to ensure smooth operations.

We seek a self-driven, detail-oriented professional with 5+ years in a fast-paced MNC environment, strong English communication, and the ability to handle multiple priorities with discretion and