eCommerce Supply Chain Executive (Inbound Coordination) 6 month contractor

LUXASIA; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Professional growth

Flexible work arrangements

Collaborative culture

Job summary

LUXASIA is seeking a Logistics Coordin ator in Malaysia to coordinate shipments, process POs, and liaise with BP and 3PL teams. The role requires SAP and strong Excel skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

You will support inbound logistics, inventory updates, and intercompany shipments within SEA region, contributing to accurate invoicing and timely stock movements.

Qualifications

• Experience with SAP and advanced Excel.
• Strong communication and collaboration with external meetings.
• Ability to manage multiple tasks and prioritize responsibilities.

Responsibilities

• Coordinate and track incoming shipments by preparing shipment arrival notification documents (pre-alert & SAP inbound notification) for MY local shipments.
• Review and submit order Purchase Order to Brands partner (BP). Key person for communication with BP in terms of scheduling shipment or any shipment related issue.
• Proactively communicates with Commercial Team in terms of PO issuance, article creation, PLC update & any report or stock inquiry update.
• Work closely with 3PL warehouse teams to ensure GR completion on time & to manage any issue persist on the shipment arrival with the assistance of warehouse logistic executive.
• Manage Inbound discrepancies & ensure shortage & damage highlighted to BP accordingly.
• Manage return of expiry & damage items to BP accordingly based on the cut off timeline.
• Ensure tax invoice & credit note are posted accordingly to the Purchase Order / Return Order.
• Assist with intercompany shipments across SEA regional LUXASIA, LEAP Commerce companies

Skills

SAP

Excel

Interpersonal skills

Problem solving

Multitasking

Tools

SAP

Microsoft Excel

Job description

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

Key Responsibilities

• Coordinate and track incoming shipments by preparing shipment arrival notification documents (pre-alert & SAP inbound notification) for MY local shipments
• Review and submit order Purchase Order to Brands partner (BP). Key person for communication with BP in terms of scheduling shipment or any shipment related issue
• Proactively communicates with Commercial Team in terms of PO issuance, article creation, PLC update & any report or stock inquiry update
• Work closely with 3PL warehouse teams to ensure GR completion on time & to manage any issue persist on the shipment arrival with the assistance of warehouse logistic executive
• Manage Inbound discrepancies & ensure shortage & damage highlighted to BP accordingly
• Manage return of expiry & damage items to BP accordingly based on the cut off timeline
• Ensure tax invoice & credit note are posted accordingly to the Purchase Order / Return Order
• Assist with intercompany shipments across SEA regional LUXASIA, LEAP Commerce companies

Skills Required

• SAP & good Microsoft Excel skills
• Excellent interpersonal and communication skills, both written and verbal with proven ability to represent Luxasia in external meetings
• Strong problem-solving skills, including the ability to effectively address any issue in collaboration with teams as appropriate
• Ability to work effectively handle multiple, concurrent demands and prioritize responsibilities

Requirements

• Enjoys working in a fast-paced and collaborative environment, comfortable working with different stakeholders to meet different objectives/ timelines
• Strong attention to detail, problem-solving and hands-on execution
• Fast learner and committed to getting the job done
• Excellent communication skills, self-motivated & independent
• Able to work in multi-tasking environment and flexible in adapting to changing priorities
• Experience in project management & execution
• Proficiency in Microsoft Office utilities (Word, Excel & Powerpoint), Google Sheet

Benefits

• Opportunities for professional growth and skill development
• Flexible work arrangements
• Strong collaborative and inclusive work culture

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence

If so, you are the one we are looking for. JOIN US and let's grow together

Championing Diversity, Equity and Inclusion

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers

If you have a question for us, please drop us an email here

We regret to inform you that only shortlisted candidates will be contacted. Thank you

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal datafor purposes specified in the notice

Note to staffing agencies

Please DO NOT contact LUXASIA's employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA's T&E team before you submit candidates' resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding