Executive Assistant to Asia Senior Leaders

Mars; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Mars Asia seeks an experienced Executive Assistant to provide high-level support to senior leaders through meticulous administration, calendar management, travel coordination, and governance-compliant expense processing. This role requires exceptional attention to detail and the ability to collaborate with senior leaders and peers.

Based in Malaysia, you will manage complex schedules, finalize meetings and events, coordinate complex travel itineraries and visas, support senior visitors, and

Qualifications

• 5+ years of Administrative Assistant experience supporting Senior Management.
• Bachelor’s degree or advanced degree preferred.
• Familiarity with Mars culture, principles, philosophies and traditions.

Responsibilities

• Executive Support: Provide first-class administration and support service for Asia Senior Leaders; manage expense forms and governance; calendar management; finalize and block meetings & events.
• Travel Coordination: Plan and execute complex travel itineraries including transportation and lodging; arrange visas; potential off-site meetings.
• Team Management: Plan events and coordinate hotels, transport, venues, catering, and agendas as required.
• Senior Visitors: Support senior visits with admin logistics, meeting bookings, and catering; coordinate virtual connections and tech testing.
• Project admin support: Provide assistance as needed.
• Events Support: Support associate engagement and wellbeing events with P&O and Office Services.

Skills

Executive support

Calendar management

Travel coordination

Event coordination

Administrative support

Education

Bachelor's degree

Tools

MS Office

Travel booking tools

Job description

Mars Asia seeks an experienced Executive Assistant to provide high-level support to senior leaders through meticulous administration, calendar management, travel coordination, and governance-compliant expense processing. This role requires exceptional attention to detail and the ability to collaborate with senior leaders and peers.

Based in Malaysia, you will manage complex schedules, finalize meetings and events, coordinate complex travel itineraries and visas, support senior visitors, and