Personal Assistant

Luxasia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Luxasia is a leading beauty omnichannel distribution platform in Asia Pacific, delivering administrative and secretarial support across our fast-paced team. The role focuses on calendar management, extensive travel arrangements, expense processing, and coordinating meetings to ensure smooth operations.

We seek a self-driven, detail-oriented professional with 5+ years in a fast-paced MNC environment, strong English communication, and the ability to handle multiple priorities with discretion and

Qualifications

• Minimum Degree in any discipline with at least 5 years of relevant experience in a fast-pace MNC setting
• Minimum Diploma or Degree in relevant field
• Well-versed in calendaring and travel management
• Possess a strong attention to detail, with the ability to prioritise tasks and manage competing demands
• Self-driven, resilient, and resourceful
• Able to function independently and effectively in a high workload and fast-paced environment
• Strong fluency in both spoken and written English, with demonstrated ability to create professional business communication

Responsibilities

• Provide full administrative/secretarial support and act as a main point of contact
• Organize, maintain and manage complex calendars and schedules
• Assist with extensive travel arrangements and manage travel itineraries
• Process travel expenses and reimbursements
• Arrange and coordinate meetings as well as providing support on any other operational matters
• Providing general administrative support to the team, as and when required

Skills

Calendar management

Travel arrangements

Administrative support

Attention to detail

English communication

Education

Degree in any discipline

Diploma or Degree in relevant field

Tools

Calendaring software

Travel booking systems

Job description

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Key Responsibilities

• Provide full administrative/secretarial support and act as a main point of contact
• Organize, maintain and manage complex calendars and schedules
• Assist with extensive travel arrangements and manage travel itineraries
• Process travel expenses and reimbursements
• Arrange and coordinate meetings as well as providing support on any other operational matters
• Providing general administrative support to the team, as and when required

Requirements

• Minimum Degree in any discipline with at least 5 years of relevant experience in a fast-pace MNC setting
• Minimum Diploma or Degree in relevant field
• Well-versed in calendaring and travel management
• Possess a strong attention to detail, with the ability to prioritise tasks and manage competing demands
• Self-driven, resilient, and resourceful
• Able to function independently and effectively in a high workload and fast-paced environment
• Strong fluency in both spoken and written English, with demonstrated ability to create professional business communication

Benefits

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

Championing Diversity, Equity and Inclusion

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law.

To explore other careers opportunities, visit our careers page . If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note To Staffing Agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.