Secretary

Luxasia; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Job summary

Luxasia is seeking an experienced Executive Assistant to support our top executives in a fast-paced MNC environment in Kuala Lumpur, Malaysia. You will manage calendars, arrange travel, and coordinate meetings with discretion and efficiency.

The role requires a minimum degree and 5+ years of relevant experience, strong English communication, and the ability to work independently under pressure. Shortlisted candidates only will be contacted.

Qualifications

• Minimum Degree in any discipline.
• 5+ years of relevant experience in fast-paced MNC setting.
• Fluent in English with strong business communication skills.
• Attention to detail and ability to prioritise in high workload environments.
• Ability to work independently and manage multiple stakeholders.

Responsibilities

• Provide full personal assistant support to executives, acting as primary contact for internal and external stakeholders.
• Manage calendars, travel arrangements, itineraries, and follow-ups.
• Prepare and coordinate meetings, events, and ad hoc assignments.
• Handle executive correspondence, reports, presentations, reimbursements, and confidential communications.
• Coordinate internal communications and office events; support finance/admin tasks as needed.

Skills

Calendar management

Travel coordination

Executive support

English proficiency

Education

Bachelor's degree or higher

Job description

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you. We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

Key Responsibilities:

• Provide full personal assistant to the executives act as the primary point of contact for internal and external stakeholders
• Support calendars, appointments, meetings, and travel arrangements, including itineraries, logistics, and follow-ups
• Prepare and coordinate meetings, events, ad hoc assignments
• Handle executive correspondence, reports, presentations, reimbursement, approvals, documentations, and confidential communications with discretion and accuracy
• Coordinate internal communications, employee engagement initiatives, and office events as required
• Support office and finance administrative tasks such as PO creation, reporting, equipment procurement, etc.

Requirements

• Minimum Degree in any discipline with at least 5 years of relevant experience in a fast-pace MNC setting
• Well-versed in calendaring and travel management for many executives
• Possess a strong attention to detail, with the ability to prioritise tasks and manage competing demands
• Self-driven, resilient, and resourceful
• Able to function independently and effectively in a high workload and fast-paced environment
• Strong fluency in both spoken and written English, with demonstrated ability to create professional business communication

We regret to inform you that only shortlisted candidates will be contacted.