Executive Assistant to VP of Quality | Global Travel

WD; Bayan Lepas; On-site; MYR 67,000 - 100,000; Full time

Job summary

WD in Penang is seeking an Executive Assistant to support the VP of Quality. You will manage calendars, coordinate meetings, draft correspondence, and handle travel logistics for a global team.

The role requires confidentiality, organizational excellence, and strong communication skills in a fast-paced environment. The successful candidate will be highly organized, tech-savvy, and able to balance multiple tasks while interacting with executives across a multinational operation.

Qualifications

• 1-3 years of experience supporting Vice Presidents (or equivalent) of a large company.
• Experience as a Secretary in the manufacturing industry.
• Private Secretarial Certificate/Diploma in Secretarial Studies/ICSA is an advantage.
• Highly organized, resourceful, and detail-oriented.
• Ability to prioritize and manage multiple tasks.
• Strong IT capabilities and tech-savvy.
• Ability to leverage AI tools to improve productivity.

Responsibilities

• Calendar management for the Executive to optimize time for the VP of Quality and the company.
• Plan and organize internal and external meetings, team offsites, country visits, and other meetings.
• Coordinate meetings/events for top management & directors.
• Draft general correspondence and replies.
• Manage expense reports and internal tools (M365, Copilot).
• Create briefing packets for business trips and meetings.
• Organize travel arrangements including flights, hotels, and car services for Penang visits.
• Oversee overseas travel arrangements for WDMO employees.
• Negotiate rates with airlines, travel, car, and hotel agencies.
• Update plant organization charts monthly.

Skills

Highly organized

Tech-savvy

Ability to leverage AI tools

Strong written and verbal comms

Multi-tasking

Tools

Outlook

Word

Excel

PowerPoint

OneDrive

SharePoint

M365

Copilot

Job description

WD in Penang is seeking an Executive Assistant to support the VP of Quality. You will manage calendars, coordinate meetings, draft correspondence, and handle travel logistics for a global team.

The role requires confidentiality, organizational excellence, and strong communication skills in a fast-paced environment. The successful candidate will be highly organized, tech-savvy, and able to balance multiple tasks while interacting with executives across a multinational operation.