Executive Assistant to the COO

AURORA ITALIA SDN BHD; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Benefits offered by this job

Medical Miscellaneous allowance

Education support

Dental Vision

Birthday Allowance

Marriage Angpao

Baby Angpao

Job summary

AURORA ITALIA SDN BHD is seeking an Executive Assistant to support the COO in Kuala Lumpur. You will manage the COO's calendar, coordinate meetings and travel, and act as the main liaison with internal and external stakeholders.

The role requires discretion and strong organizational skills to prepare correspondence, reports, and presentations. You will also organize events, prepare meeting materials, and take minutes, while handling confidential information and conducting ad-hoc research to

Qualifications

Responsibilities

• Coordinate and manage the COO's schedule, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage time effectively, ensuring the COO's commitments are met.
• Act as a primary point of contact between the COO and internal/external stakeholders.
• Draft, review, and edit correspondence, reports, and presentations.
• Organize and coordinate meetings, conferences, and events, both on-site and off-site.
• Prepare agendas, documents, and materials for meetings; take and distribute meeting minutes.
• Manage and organize sensitive and confidential information, ensuring discretion and confidentiality at all times.
• Conduct research and gather data as needed for COO's decision-making processes.
• Arrange domestic and international travel for the COO, including flights, accommodations, and transportation.
• Perform general administrative tasks, including document preparation, filing, and record-keeping.
• Handle ad-hoc projects and tasks assigned by the COO.

Job description

AURORA ITALIA SDN BHD is seeking an Executive Assistant to support the COO in Kuala Lumpur. You will manage the COO's calendar, coordinate meetings and travel, and act as the main liaison with internal and external stakeholders.

The role requires discretion and strong organizational skills to prepare correspondence, reports, and presentations. You will also organize events, prepare meeting materials, and take minutes, while handling confidential information and conducting ad-hoc research to