Strategic Executive Assistant to Group COO

Apex Equity Holdings Berhad; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Annual bonus

Medical insurance

20 days annual leave

Training & development

Governance exposure

Senior management exposure

Job summary

Apex Group is seeking an Executive Assistant to the Group Chief Operating Officer in Kuala Lumpur to go beyond traditional admin support—connecting people, information and priorities, and driving execution.

You will manage the COO's calendar, coordinate travel, prepare materials, monitor board and regulator deadlines, and liaise with senior management and subsidiaries in a Public Listed Company environment.

Qualifications

• Bachelor's degree required; accounting background preferred.
• 6+ years in Executive Support or C-suite/board environment.
• Exposure to Public Listed Company, financial services or stockbroking environment preferred.
• Excellent written and spoken English; strong minute-taking and business drafting skills; Bahasa Malaysia required; Mandarin helpful.

Responsibilities

• Manage and prioritise the Group COO's calendar, meetings, travel and executive priorities, including preparation of meeting materials and tracking of key decisions and action items.
• Monitor Board, Bursa Malaysia and other regulatory reporting deadlines and ensure timely follow-up and execution.
• Screen and triage incoming requests, correspondence and meeting invitations; exercise judgement on what requires COO's attention.
• Coordinate travel and meeting arrangements, process business claims and administrative matters.
• Coordinate with subsidiaries and stakeholders to track strategic initiatives and support prioritisation of critical matters.
• Draft, proofread and format correspondence, minutes, reports and presentation materials for Board and external audiences.

Skills

Minute taking

Business drafting

MS Office (Excel/PowerPoint)

English proficiency

Bahasa Malaysia

Mandarin language

Education

Bachelor's Degree in Accounting/Finance/Business Administration

Tools

Microsoft Office

Job description

Apex Group is seeking an Executive Assistant to the Group Chief Operating Officer in Kuala Lumpur to go beyond traditional admin support—connecting people, information and priorities, and driving execution.

You will manage the COO's calendar, coordinate travel, prepare materials, monitor board and regulator deadlines, and liaise with senior management and subsidiaries in a Public Listed Company environment.