Executive Assistant to Group Chief Operating Officer

INNIO GROUP SDN. BHD.; Petaling Jaya; On-site; MYR 90,000 - 120,000; Full time

Job summary

INNIO GROUP SDN. BHD. in Malaysia seeks an experienced Executive Assistant to support the Group Chief Operating Officer.

You will manage the COO's calendar, coordinate critical initiatives, prepare materials, and act as a gatekeeper for executive priorities, delivering concise updates to senior management. You will liaise with board members and subsidiaries, ensure timely reporting, and maintain governance standards in a public-listed company environment, while handling sensitive information

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related discipline.
• 6+ years of relevant experience in Executive Support or similar role.
• Strong English communication and business writing.
• Proficiency in Bahasa Malaysia and MS Office tools.
• Ability to manage sensitive information with discretion.

Responsibilities

• Manage the Group COO's calendar, meetings, travel arrangements and executive priorities.
• Prepare meeting materials, claims, correspondence and supporting documents.
• Monitor deadlines, regulatory submissions and reporting timelines.
• Gatekeeper for executive requests, prioritising matters and follow-up.
• Coordinate strategic initiatives and cross-functional projects for the Group COO.
• Track actions, milestones and management commitments.
• Liaise with subsidiaries, business units, and department heads to ensure timely execution.
• Escalate delays and risks promptly.
• Consolidate operational, financial and business updates for executives.

Skills

Executive support

Calendar management

Stakeholder management

Minute taking

Education

Bachelor's degree in Accounting, Finance, Business Administration or related discipline

Tools

Microsoft Excel

PowerPoint

Office 365 / MS Office

Job description

Executive Assistant to Group Chief Operating Officer

As the Group COO's trusted Executive Office partner, you will help ensure that priorities translate into actions, follow-up and results. You will manage information flow, coordinate critical initiatives, monitor commitments and provide the Group COO with clear, timely and decision-ready information. This is an opportunity to work closely with senior management in a Public Listed Company environment, gaining exposure to strategic initiatives, corporate governance, Board matters and cross-functional business operations.

Key responsibilities

Manage the Group COO's calendar, meetings, travel arrangements and executive priorities

Prepare meeting materials, claims, correspondence and supporting documents

Monitor key deadlines, regulatory submissions and reporting timelines

Act as the Executive Office gatekeeper — screening requests, prioritising matters and ensuring appropriate follow-up

Coordinate strategic initiatives and cross-functional projects under the Group COO

Track action items, deliverables, milestones and management commitments

Follow up with subsidiaries, business units and department heads to ensure timely execution

Identify delays, emerging issues and potential risks, and escalates them promptly

Serve as a key liaison between the Group COO and internal/external stakeholders

Consolidate operational, financial and business information into concise executive-level updates

About you

Bachelor's Degree in Accounting, Finance, Business Administration or a related discipline

6+ years of relevant experience in Executive Support, Personal Assistance, Administration or a similar role, preferably supporting C-suite executives or working within a corporate/Board environment

Strong Microsoft Office skills, particularly Excel & PowerPoint, with an openness to digital and AI productivity tools

Excellent English communication, business writing and minute-taking skills, with proficiency in Bahasa Malaysia

Strong organisational, analytical, problem-solving and stakeholder management capabilities

Professional and confident when dealing with senior management, Board members and external stakeholders

Mature, proactive, resourceful and highly dependable, with sound judgement, discretion and integrity

Able to work independently, manage multiple priorities and anticipate what the Group COO needs before being asked

Good understanding of corporate governance and regulatory requirements, particularly within a Public Listed Company environment

Willing to work beyond normal hours when required, particularly during Board meetings, financial reporting periods and corporate exercises