Executive Assistant to Head of School - Strategic Support

Asian College Of Teachers is a trading brand of TTA Training Pvt. Ltd; Malaysia; On-site; MYR 67,000 - 112,000; Full time

Job summary

XCL World Academy in Malaysia is seeking an Executive Assistant to the Head of School (HOS) to provide confidential secretarial support, manage the HOS calendar, and coordinate travel arrangements and visitor logs.

The successful candidate will handle communications, organize meetings, prepare agendas and minutes, maintain office records, and support senior leadership with discretion and professionalism across the school.

Responsibilities

• Organises HOS’s calendar, facilitates meeting needs for them and sets up visitor logs in SPLAN system for visitors entering into the school to meet them.
• Provides, as requested, confidential secretarial services to the HOS.
• Deals with incoming/outgoing correspondences, telephone calls, mails, communications, etc.
• Applies needed IT skills to enhance the smooth running of the office; OASIS Personnel module.
• Organises and maintains various digital tools related to school issues.
• Responsible for supplying accurate information to other school offices and for maintaining official school office records for the HOS.
• Compiles agendas with input from Senior Leadership Team [SLT].
• Arranges interviews with parents, staff and teachers.
• Types various correspondences in a variety of format and templates as required.
• Arranges HOS travel arrangements.
• Organises special occasion projects and events with/for the HOS.
• Meets daily or periodically with the HOS to review needs and priorities.
• Manages the Conference Room bookings for all staff.

Job description

XCL World Academy in Malaysia is seeking an Executive Assistant to the Head of School (HOS) to provide confidential secretarial support, manage the HOS calendar, and coordinate travel arrangements and visitor logs.

The successful candidate will handle communications, organize meetings, prepare agendas and minutes, maintain office records, and support senior leadership with discretion and professionalism across the school.