Executive Assistant to Group General Manager & Communications

PRIORITY BONDED WAREHOUSE SDN BHD; Bayan Lepas; On-site; MYR 100,000 - 190,000; Full time

Job summary

PRIORITY BONDED WAREHOUSE SDN BHD in Malaysia is seeking an Executive Assistant to the Group General Manager to provide high-level administrative and business support, manage priorities, coordinate activities and monitor action plans.

The role collaborates with the GGM, heads of department and external stakeholders, ensures timely reporting, follows up on directives, supports corporate communications and digital presence.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Logistics, Communications, Marketing or a related field.
• Minimum 3 years of relevant experience in Executive Assistant, Personal Assistant, Management Coordinator or similar roles.
• Experience in logistics, supply chain or manufacturing is an added advantage.
• Proficient in Microsoft Excel, PowerPoint, Word and Outlook.
• Familiarity with LinkedIn, Facebook, Canva and website content management.
• Knowledge of AI productivity tools such as ChatGPT or Microsoft Copilot is an advantage.
• Good command of written and spoken English.

Responsibilities

• Manage the GGM's calendar, meetings, appointments and business travel arrangements.
• Prepare meeting agendas, minutes, presentations, reports and briefing materials.
• Coordinate and follow up with HODs on management directives, action items and deadlines.
• Prepare weekly management updates, executive summaries and presentations.
• Maintain KPI, project and management action trackers.
• Consolidate and analyse business information and highlight key issues for management attention.
• Coordinate customer visits, management meetings, audits and corporate events.
• Assist with business proposals, quotations, tenders, management papers and special projects.
• Handle confidential and sensitive business information with professionalism and integrity.

Skills

Good command of written and spoken Eng

Education

Diploma or Bachelor's Degree in Business Administration, Management, Logistics, Communications, Marketing or a related field

Tools

Microsoft Excel

PowerPoint

Word

Outlook

LinkedIn

Facebook

Canva

Website content management

ChatGPT

Microsoft Copilot

Job description

PRIORITY BONDED WAREHOUSE SDN BHD in Malaysia is seeking an Executive Assistant to the Group General Manager to provide high-level administrative and business support, manage priorities, coordinate activities and monitor action plans.

The role collaborates with the GGM, heads of department and external stakeholders, ensures timely reporting, follows up on directives, supports corporate communications and digital presence.