EA to Group General Manager - Digital & Communications

Priority Bonded Warehouse; Bayan Lepas; On-site; MYR 67,000 - 100,000; Full time

Job summary

Priority Bonded Warehouse in Bayan Lepas, Penang seeks an organised Executive Assistant to the Group General Manager. You will manage calendars, prepare reports and coordinate actions with Heads of Department while supporting corporate communications, social media and website presence.

The role requires 3+ years in executive support, strong MS Office skills, and the ability to handle confidential information, with a proactive, digitally savvy approach.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Logistics, Communications, Marketing or a related field.
• Minimum 3 years of relevant experience in Executive Assistant, Personal Assistant, Management Coordinator or similar roles.
• Experience in logistics, supply chain or manufacturing is an added advantage.
• Proficient in Microsoft Excel, PowerPoint, Word and Outlook.
• Familiarity with LinkedIn, Facebook, Canva and website content management.
• Knowledge of AI productivity tools such as ChatGPT or Microsoft Copilot is an advantage.
• Good command of written and spoken English.

Responsibilities

• Manage the GGM's calendar, meetings, appointments and business travel arrangements.
• Prepare meeting agendas, minutes, presentations, reports and briefing materials.
• Coordinate and follow up with HODs on management directives, action items and deadlines.
• Prepare weekly management updates, executive summaries and presentations.
• Maintain KPI, project and management action trackers.
• Coordinate customer visits, management meetings, audits and corporate events.
• Assist with business proposals, quotations, tenders, management papers and special projects.
• Handle confidential and sensitive business information with professionalism and integrity.

Skills

Executive support

Calendar management

Communication

Report writing

Presentation

Stakeholder management

Education

Diploma or Bachelor's Degree in Business Administration, Management, Logistics, Communications, Marketing or related field

Tools

Microsoft Excel

PowerPoint

Word

Outlook

LinkedIn

Facebook

Canva

Website CMS

ChatGPT / Microsoft Copilot

Job description

Priority Bonded Warehouse in Bayan Lepas, Penang seeks an organised Executive Assistant to the Group General Manager. You will manage calendars, prepare reports and coordinate actions with Heads of Department while supporting corporate communications, social media and website presence.

The role requires 3+ years in executive support, strong MS Office skills, and the ability to handle confidential information, with a proactive, digitally savvy approach.