Executive Assistant to Group Chief Operating Officer

Innio Group Sdn Bhd; Selangor; On-site; MYR 60,000 - 110,000; Full time

Job summary

Jora Malaysia is seeking an Executive Assistant to support the Group Chief Operating Officer, ensuring priorities translate into actions and timely updates for decision‑making.

You will manage calendars, coordinate initiatives, liaise with senior management and external stakeholders, and uphold governance standards in a publicly listed company environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related discipline.
• 6+ years of experience in Executive Support, Personal Assistance, Administration or similar roles.
• Strong Microsoft Office skills, especially Excel & PowerPoint; open to digital/AI tools.
• Excellent English communication and Bahasa Malaysia proficiency.

Responsibilities

• Manage the Group COO's calendar, meetings, travel arrangements and executive priorities.
• Prepare meeting materials, claims, correspondence and supporting documents.
• Monitor key deadlines, regulatory submissions and reporting timelines.
• Act as the Executive Office gatekeeper—screen requests, prioritize matters and ensure follow-up.
• Coordinate strategic initiatives and cross-functional projects under the Group COO.
• Track action items, deliverables and management commitments.
• Follow up with subsidiaries and department heads to ensure timely execution.
• Escalate delays or risks promptly to senior management.
• Serve as liaison between the Group COO and stakeholders.
• Consolidate operational, financial, and business information into executive updates.

Skills

Executive support

Stakeholder management

Meeting coordination

English communication

Bahasa Malaysia

Education

Bachelor's Degree in Accounting, Finance, Business Administration or related discipline

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive Assistant to Group Chief Operating Officer

As the Group COO's trusted Executive Office partner, you will help ensure that priorities translate into actions, follow-up and results. You will manage information flow, coordinate critical initiatives, monitor commitments and provide the Group COO with clear, timely and decision-ready information. This is an opportunity to work closely with senior management in a Public Listed Company environment, gaining exposure to strategic initiatives, corporate governance, Board matters and cross-functional business operations.

Key responsibilities

• Manage the Group COO's calendar, meetings, travel arrangements and executive priorities
• Prepare meeting materials, claims, correspondence and supporting documents
• Monitor key deadlines, regulatory submissions and reporting timelines
• Act as the Executive Office gatekeeper — screening requests, prioritising matters and ensuring appropriate follow-up
• Coordinate strategic initiatives and cross-functional projects under the Group COO
• Track action items, deliverables, milestones and management commitments
• Follow up with subsidiaries, business units and department heads to ensure timely execution
• Identify delays, emerging issues and potential risks, and escalade them promptly
• Serve as a key liaison between the Group COO and internal/external stakeholders
• Consolidate operational, financial and business information into concise executive-level updates

About you

• Bachelor's Degree in Accounting, Finance, Business Administration or a related discipline
• 6+ years of relevant experience in Executive Support, Personal Assistance, Administration or a similar role, preferably supporting C-suite executives or working within a corporate/Board environment
• Strong Microsoft Office skills, particularly Excel & PowerPoint, with an openness to digital and AI productivity tools
• Excellent English communication, business writing and minute-taking skills, with proficiency in Bahasa Malaysia
• Strong organisational, analytical, problem-solving and stakeholder management capabilities
• Professional and confident when dealing with senior management, Board members and external stakeholders
• Mature, proactive, resourceful and highly dependable, with sound judgement, discretion and integrity
• Able to work independently, manage multiple priorities and anticipate what the Group COO needs before being asked
• Good understanding of corporate governance and regulatory requirements, particularly within a Public Listed Company environment
• Willing to work beyond normal hours when required, particularly during Board meetings, financial reporting periods and corporate exercises