Executive Assistant, Corporate Office

Asia Pacific University College of Technology & Innovation; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

Asia Pacific University College of Technology & Innovation in Kuala Lumpur seeks a highly organized Executive Assistant for the Corporate Office. You will manage schedules, prepare proposals and briefing papers, and support management reporting for the CEO and COO.

The role requires strong financial acumen, excellent communication, and proficient MS Office skills. You will coordinate internal and external communications and assist with digital content.

Qualifications

• Bachelor's degree in a related field.
• At least 5 years' experience as an Executive Assistant or similar.
• Strong financial and business acumen for decision support.
• Excellent research, writing, presentation and communication skills.

Responsibilities

• Provide executive and administrative support to CEO and COO offices.
• Manage schedules, meetings, correspondence and priorities.
• Prepare business proposals, reports and briefing papers.
• Assist budgeting, financial analysis and operational reporting.
• Coordinate information and deliver timely insights for decisions.
• Support social media content and corporate communications.
• Track timelines, deliverables and project progress for key initiatives.
• Act as liaison with internal and external stakeholders.
• Handle incoming requests and follow-up matters for executives.
• Undertake special projects and other duties as directed.

Skills

Executive support

Scheduling

MS Office

Communication

Research

Education

Bachelor's degree

Tools

PowerPoint

Excel

Social media tools

Content scheduling

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Asia Pacific University College of Technology & Innovation - Kuala Lumpur, Kuala Lumpur

We are seeking a highly organised, digitally savvy and business-oriented Executive Assistant, Corporate Office in a leading private university in Malaysia.

The successful candidate will provide high-level administrative and operational support, including managing schedules, preparing meeting materials, coordinating communications and tracking key actions and deadlines. The role also requires strong financial and business literacy, with the ability to interpret information, prepare business proposals, develop high-quality presentations and support management reporting.

The Executive Assistant will also assist with digital communications and maintain selected social media postings, ensuring content is accurate, timely, professional and aligned with the university’s brand.

Key Responsibilities

• Provide comprehensive executive and administrative support to the CEO and COO Offices, including managing schedules, appointments, correspondence, meetings and day-to-day executive priorities.
• Prepare and coordinate business proposals, management reports, briefing papers, presentations, meeting materials and executive summaries for the CEO and COO.
• Support budgeting, financial analysis, business planning, operational reporting and the preparation of management information to facilitate informed decision-making.
• Conduct research, analyse and synthesise information from internal and external sources and provide relevant insights and recommendations to support strategic and operational decision-making.
• Coordinate and follow up with internal departments, senior management and external stakeholders on matters assigned by the CEO and COO, ensuring timely responses actions and deliverables.
• Assist in coordinating social media content, digital communications and corporate communications for the CEO and COO Offices, ensuring content is timely, accurate and aligned with organisational priorities.
• Support the CEO and COO in coordinating key projects, initiatives, events and special assignments, including monitoring timelines, deliverables and progress.
• Serve as a key liaison between the CEO and COO Offices and internal and external stakeholders, ensuring effective communication, coordination and professional representation of the Offices.
• Monitor and manage incoming correspondence, requests and follow-up matters, prioritising items requiring the attention or decision of the CEO and COO.
• Undertake other duties, special projects and assignments as directed by the CEO and COO.

Key Requirements

• Bachelor's degree in Business Administration, Finance, Management, Communications or a related field.
• At least 5 years' experience as an Executive Assistant or in a similar role.
• Demonstrate strong financial and business acumen, with excellent research, analytical, writing, presentation and communication skills to support executive decision-making.
• Possess advanced proficiency in Microsoft Office, particularly PowerPoint and Excel, as well as digital collaboration, social media and content scheduling tools.
• Highly organised, resourceful, discreet and detail-oriented, with the ability to manage multiple priorities and confidential matters; experience in higher education or a complex organisational environment is an advantage.

We thank you for your application. Please note that only shortlisted candidates will be notified.