Executive Assistant to Director - Travel & Discreet Support

SHIAN LIANG PETROLEUM SDN. BHD.; Kuching; On-site; MYR 42,000 - 72,000; Full time

Benefits offered by this job

Full Attendance Allowanc

Birthday Month Allowanc

Job summary

SHIAN LIANG PETROLEUM SDN. BHD. is seeking an experienced Executive Assistant/Personal Assistant to manage the Director’s calendar, coordinate complex travel, and prepare materials with discretion.

You will liaise with internal teams and external partners, track actions, and handle confidential information with integrity. The role requires 3–5 years of EA/PA experience, strong organisational skills, and proficiency in MS Office.

Qualifications

• At least 3–5 years of experience as an Executive Assistant or Personal Assistant.
• Strong organisational and planning skills; able to manage competing priorities.
• Excellent written and verbal communication; able to liaise with stakeholders.
• Professional, reliable and discreet with a high level of integrity.
• Able to work independently, anticipate needs and exercise sound judgement.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Willing to provide occasional support outside normal hours for urgent matters or travel.

Responsibilities

• Manage the Director’s calendar, meetings and appointments; provide administrative support to the AGM.
• Coordinate domestic and international travel; arrange flights, accommodation, visas, itineraries.
• Prepare meeting materials, presentations, reports and correspondence; take minutes when required.
• Liaise with internal teams, external stakeholders and business partners.
• Track action items, follow up on outstanding matters and monitor deadlines.
• Coordinate business meetings, events and engagements; maintain confidential documents.
• Assist with expense claims, procurement and general office administration.
• Follow up on ongoing matters, flag urgent issues and maintain day-to-day continuity.

Skills

Organisation & Planning

Communication skills

Discretion & integrity

Independent working

Stakeholder liaison

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

SHIAN LIANG PETROLEUM SDN. BHD. is seeking an experienced Executive Assistant/Personal Assistant to manage the Director’s calendar, coordinate complex travel, and prepare materials with discretion.

You will liaise with internal teams and external partners, track actions, and handle confidential information with integrity. The role requires 3–5 years of EA/PA experience, strong organisational skills, and proficiency in MS Office.