Strategic EA for Director: Travel & Governance

Big Pharmacy Healthcare Sdn Bhd; Klang City; On-site; MYR 67,000 - 112,000; Full time

Job summary

Big Pharmacy Healthcare Sdn Bhd is seeking an experienced Executive Personal Assistant to provide comprehensive support to the Executive Director. You will manage calendars, coordinate meetings, prepare presentations and reports, and arrange domestic and international travel.

The role requires handling confidential information with integrity, strong organizational and communication skills, and the ability to work independently while managing multiple priorities.

Qualifications

• Diploma/Advanced Diploma/Bachelor's degree in Business Administration, Management, Secretarial Studies, or related field.
• Minimum 4 years of relevant experience as an Executive Administrative or similar role.
• Strong organizational, time management, communication, and stakeholder management skills.
• Ability to handle confidential information with integrity and discretion.
• Proficient in Google Workspace and Microsoft Office applications.

Responsibilities

• Provide executive and administrative support to the Executive Director, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Prepare meeting agendas, minutes, presentations, reports, briefing materials, and other business documents with timely follow-up on actions.
• Serve as the primary liaison between the Executive Director and internal departments, partners, government authorities, and external stakeholders.
• Coordinate and monitor strategic projects and cross-functional initiatives with effective communication among stakeholders.
• Support governance matters by coordinating board papers, resolutions, and communications with legal advisors and authorities.

Skills

Organization

Communication

Stakeholder management

Time management

Google Workspace

Microsoft Office

Education

Diploma/Advanced Diploma/Bachelor's in Business Admin

Tools

Google Workspace

Microsoft Office

Job description

Big Pharmacy Healthcare Sdn Bhd is seeking an experienced Executive Personal Assistant to provide comprehensive support to the Executive Director. You will manage calendars, coordinate meetings, prepare presentations and reports, and arrange domestic and international travel.

The role requires handling confidential information with integrity, strong organizational and communication skills, and the ability to work independently while managing multiple priorities.