Executive Assistant to Director | Meetings & Travel

5G-Starlink Pte.; Malacca City; On-site; MYR 60,000 - 100,000; Full time

Job summary

5G-Starlink Pte. is seeking a highly organized Personal Assistant to the Director to manage the MD's diary, appointments, and travel, and to provide general secretarial support including preparing materials for meetings, events, and trainings.

You will work closely with the MD and senior management, coordinate meetings with agendas and briefing papers, ensure timely follow-up on actions, and maintain smooth cross‑department communication.

Qualifications

• Bachelor's Degree or higher in Marketing, Management, Secretarial or equivalent.
• Excellent written and spoken English, Mandarin and Bahasa Malaysia.
• Proficient in MS Office (Outlook, Word, Excel & PowerPoint).
• At least 2 years of relevant experience in secretarial/administrative roles.

Responsibilities

• Manage MD's diary, appointments, travel, and correspondence.
• Provide general secretarial tasks for Executive Director.
• Prepare materials for meetings, presentations, speeches, events and trainings.
• Coordinate with MD and senior management, arrange meetings and briefings.
• Organize meetings with agendas, pre-meeting briefings, and papers including event setup and F&B.
• Keep MD informed of commitments and follow up on actions.
• Monitor departmental work plans and coordinate organizational projects.
• Act as a communications bridge between MD's office and internal departments.
• Handle relevant legal and secretariat matters under MD instructions.
• Undertake any other assignments from MD and Board as required.

Skills

Secretarial duties

Multitasking

Interpersonal communication

MS Office

Education

Bachelor's Degree

Tools

MS Office

Job description

5G-Starlink Pte. is seeking a highly organized Personal Assistant to the Director to manage the MD's diary, appointments, and travel, and to provide general secretarial support including preparing materials for meetings, events, and trainings.

You will work closely with the MD and senior management, coordinate meetings with agendas and briefing papers, ensure timely follow-up on actions, and maintain smooth cross‑department communication.