Executive Assistant to COO — Mandarin Speaker

TT Freight Group Sdn. Bhd.; Subang Jaya; On-site; MYR 45,000 - 89,000; Full time

Job summary

TT Freight Group Sdn. Bhd. is seeking an experienced administrative professional to support the Chief Operating Officer. The role includes managing day-to-day schedules, drafting and organizing communications, and coordinating travel arrangements for domestic and international trips.

You will act as a liaison with internal teams and external partners, prepare reports and minutes, and handle confidential matters with discretion. Strong organisation and multi-language communication are essential.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies, or related field.
• Minimum 2 to 3 years in an admin field, or PA role is a plus.
• Excellent organisational and time-management skills.
• Strong written and verbal communication (Mandarin, English, Bahasa Malaysia).
• Proficiency in MS Office / Google Workspace.
• High discretion and confidentiality.

Responsibilities

• Schedule and coordinate internal and external meetings, resolve scheduling conflicts.
• Draft, proofread, and manage emails, letters, and other communications on behalf of the COO.
• Organise domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare agendas, attend meetings where required, take minutes, and follow up on action items.
• Prepare, format, and file reports, presentations, and confidential documents.
• Act as a point of contact between the COO and internal departments and external stakeholders.
• Process claims and reconciles expenses on the COO's behalf.
• Handle sensitive matters with discretion.
• Support ad hoc duties as instructed.
• Support in any urgent calls/message in regards to company/work related information/activities.

Skills

Admin support

Calendar management

Travel arrangements

Email management

Communication

Education

Diploma in Business Administration

Degree in Secretarial Studies

Tools

MS Office

Google Workspace

Job description

TT Freight Group Sdn. Bhd. is seeking an experienced administrative professional to support the Chief Operating Officer. The role includes managing day-to-day schedules, drafting and organizing communications, and coordinating travel arrangements for domestic and international trips.

You will act as a liaison with internal teams and external partners, prepare reports and minutes, and handle confidential matters with discretion. Strong organisation and multi-language communication are essential.