Executive Administrative Partner to the COO

TT Freight Group Sdn Bhd; Subang Jaya; On-site; MYR 42,000 - 72,000; Full time

Job summary

TT Freight Group Sdn Bhd is seeking an organised Executive Assistant/Administrator to provide comprehensive support to the Chief Operating Officer. You will manage the COO’s calendar, correspondence, and travel arrangements to ensure seamless daily operations.

Responsibilities include drafting emails, preparing reports, coordinating meetings, taking minutes, and liaising with internal teams and external stakeholders.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies, or related field.
• 2–3 years in an admin field or PA role is a plus.
• Excellent organisational and time-management skills.
• Strong written and verbal communication in Mandarin, English, and Bahasa Malaysia.
• Proficiency in MS Office / Google Workspace.

Responsibilities

• Schedule and coordinate internal and external meetings, resolve scheduling conflicts.
• Draft, proofread, and manage emails, letters, and other communications on behalf of the COO.
• Organize domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare agendas, attend meetings, take minutes, and follow up on action items.
• Prepare, format, and file reports, presentations, and confidential documents.
• Act as a point of contact between the COO and internal departments and external stakeholders.
• Process claims and reconciles expenses on the COO's behalf.
• Handle sensitive matters with discretion.
• Support ad hoc duties as instructed.

Skills

Time management

Communication

Discretion

Meeting coordination

Email management

Education

Diploma or Degree in Business Administration/Secretarial Studies

Tools

MS Office

Google Workspace

Job description

TT Freight Group Sdn Bhd is seeking an organised Executive Assistant/Administrator to provide comprehensive support to the Chief Operating Officer. You will manage the COO’s calendar, correspondence, and travel arrangements to ensure seamless daily operations.

Responsibilities include drafting emails, preparing reports, coordinating meetings, taking minutes, and liaising with internal teams and external stakeholders.