Business Admin (Mandarin Speaker)

TT Freight Group Sdn. Bhd.; Subang Jaya; On-site; MYR 45,000 - 89,000; Full time

Job summary

TT Freight Group Sdn. Bhd. is seeking an experienced administrative professional to support the Chief Operating Officer. The role includes managing day-to-day schedules, drafting and organizing communications, and coordinating travel arrangements for domestic and international trips.

You will act as a liaison with internal teams and external partners, prepare reports and minutes, and handle confidential matters with discretion. Strong organisation and multi-language communication are essential.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies, or related field.
• Minimum 2 to 3 years in an admin field, or PA role is a plus.
• Excellent organisational and time-management skills.
• Strong written and verbal communication (Mandarin, English, Bahasa Malaysia).
• Proficiency in MS Office / Google Workspace.
• High discretion and confidentiality.

Responsibilities

• Schedule and coordinate internal and external meetings, resolve scheduling conflicts.
• Draft, proofread, and manage emails, letters, and other communications on behalf of the COO.
• Organise domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare agendas, attend meetings where required, take minutes, and follow up on action items.
• Prepare, format, and file reports, presentations, and confidential documents.
• Act as a point of contact between the COO and internal departments and external stakeholders.
• Process claims and reconciles expenses on the COO's behalf.
• Handle sensitive matters with discretion.
• Support ad hoc duties as instructed.
• Support in any urgent calls/message in regards to company/work related information/activities.

Skills

Admin support

Calendar management

Travel arrangements

Email management

Communication

Education

Diploma in Business Administration

Degree in Secretarial Studies

Tools

MS Office

Google Workspace

Job description

Job Summary:

To provide comprehensive administrative support to Chief Operating Officer, ensuring the smooth and efficient management of his day-to-day schedule, correspondence, and related affairs, enabling him to focus on core business priorities.

Job Descriptions:

• Schedule and coordinate internal and external meetings, resolve scheduling conflicts.
• Draft, proofread, and manage emails, letters, and other communications on behalf of the COO.
• Organise domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare agendas, attend meetings where required, take minutes, and follow up on action items.
• Prepare, format, and file reports, presentations, and confidential documents.
• Act as a point of contact between the COO and internal departments and external stakeholders.
• Process claims and reconciles expenses on the COO's behalf.
• Handle sensitive matters with discretion.
• Support ad hoc duties as instructed.
• Support in any urgent calls/message in regards to company/work related information/activities.

Requirement:

• Diploma or Degree in Business Administration, Secretarial Studies, or related field
• Minimum 2 to 3 years in an admin field, or PA role is a plus
• Excellent organisational and time-management skills
• Strong written and verbal communication (Mandarin, English, Bahasa Malaysia)
• proficiency in MS Office / Google Workspace
• High discretion and confidentiality