Executive Assistant to CEO | Strategic Support & Travel

SmartHire by SEEK; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

Mayflower Corporate Travel seeks a Personal Assistant to the Executive Director/CEO to provide high-level administrative support, travel coordination, and stakeholder management. You will prepare reports and presentations, screen communications, record minutes, and support key projects and engagements with senior leaders and external partners.

This role requires discretion, excellent English communication, and the ability to handle confidential information with professionalism.

Qualifications

• Diploma or degree in accounting, data science, business management or related field.
• Experience supporting senior executives in a fast-paced environment.
• Strong English communication; Mandarin is a plus.
• Ability to coordinate multiple priorities and handle confidential information.
• Proficiency in Microsoft Office; familiarity with AI tools is a plus.

Responsibilities

• Coordinate executive schedules, travel and meetings.
• Prepare reports, presentations and management documents.
• Screen and manage confidential information with discretion.
• Coordinate communications with stakeholders and partners.
• Record minutes and track action items for timely completion.
• Support strategic projects and board engagements.

Skills

Executive support

Communication skills

Mandarin proficiency

Organisational ability

Commercial awareness

Professional discretion

Stakeholder management

Reporting & analytics

Education

Diploma or Degree in related field

Tools

Microsoft Office

AI tools

Job description

Mayflower Corporate Travel seeks a Personal Assistant to the Executive Director/CEO to provide high-level administrative support, travel coordination, and stakeholder management. You will prepare reports and presentations, screen communications, record minutes, and support key projects and engagements with senior leaders and external partners.

This role requires discretion, excellent English communication, and the ability to handle confidential information with professionalism.