Assistant to CEO

Creative Cloud Community; Kuala Lumpur; On-site; MYR 45,000 - 75,000; Full time

Job summary

Creative Cloud Community is seeking an experienced Assistant to CEO to help manage daily priorities, coordinate business activities, and support strategic initiatives in a fast-paced environment. You will maintain schedules, prepare presentations, arrange travel, and act as a trusted liaison with senior management, partners, and stakeholders, ensuring confidentiality and professional execution.

The ideal candidate is highly organized, proactive, and capable of handling multiple projects with

Qualifications

• Proven ability to manage schedules, priorities, and confidential information.
• Strong written and verbal communication, professional demeanor.
• Comfort with coordinating with senior management, partners, and stakeholders.

Responsibilities

• Provide direct administrative support to the CEO, including emails, memos, and reports.
• Manage the CEO’s calendar, meetings, and priorities.
• Organise meetings, prepare agendas, and coordinate logistics.

Skills

Organisational skills

Excellent communication

Ownership mindset

Proactive

Discretion

Tools

Word

Excel

PowerPoint

Job description

Creative Cloud Community is looking for an experienced Assistant to CEO with a growth mindset, strong organisational skills, excellent communication abilities, and the ability to take ownership in a fast-paced environment.

The ideal candidate will work closely with the CEO to manage daily priorities, coordinate business activities, support strategic initiatives, and ensure the smooth execution of key tasks. This role requires a highly organised, proactive, resourceful, and trustworthy individual who can handle confidential information with discretion and work effectively with senior management, internal teams, business partners, and external stakeholders.

The Assistant to CEO will also support the CEO in managing schedules, meetings, communications, business planning, special projects, and other executive-related matters to help optimise the CEO’s time and support the organisation’s growth.

Responsibilities:

• Provide direct administrative and operational support to the CEO, including preparing emails, correspondence, memos, reports, and other communications.
• Manage the CEO’s calendar, appointments, meetings, schedules, and priorities.
• Organise meetings, prepare agendas and meeting materials, send reminders, and coordinate meeting arrangements when required.
• Coordinate and follow up on tasks and action items assigned by the CEO to ensure timely completion.
• Maintain accurate and organised records, files, documents, and confidential information.
• Handle sensitive and confidential matters with a high level of discretion and professionalism.
• Act as a key liaison between the CEO, Board of Directors, senior management, internal departments, business partners, and external stakeholders.
• Screen and manage incoming calls, emails, messages, and correspondence on behalf of the CEO when required.
• Welcome and assist visitors, clients, business partners, and executive guests professionally.
• Prepare and assist with Word, Excel, PowerPoint presentations, business decks, reports, agendas, and other documents.
• Arrange business travel, accommodation, transportation, itineraries, and travel-related requirements for the CEO.
• Assist with preparing and managing business presentations, proposals, and supporting documents.
• Conduct research, gather information, analyse data, and prepare summaries or materials to support the CEO’s decision-making.
• Assist the CEO in coordinating business initiatives, strategic projects, events, and special assignments.
• Monitor and follow up on important deadlines, appointments, meetings, and commitments.
• Maintain effective communication with internal and external parties on behalf of the CEO.
• Demonstrate strong follow-through, attention to detail, and the ability to manage multiple priorities simultaneously.
• Represent the CEO and the company in a professional and positive manner.
• Be available to assist with urgent or time-sensitive matters outside normal working hours when required.
• Handle ad hoc assignments, including business initiatives, special projects, events, and other requirements assigned by the CEO.
• Perform other duties and responsibilities as assigned by the CEO.