Executive Assistant to CEO | IT & AI Projects

Xcon Technology Solutions Sdn Bhd; Johor Bahru; On-site; MYR 39,000 - 67,000; Full time

Benefits offered by this job

Professional development

Job summary

Xcon Technology Solutions Sdn Bhd is hiring a proactive and highly organized Business Executive Assistant to support the Director in our fast-growing IT company. The role goes beyond traditional administration, involving daily operations, communications, and business development activities.

You will work closely with the Director, coordinate with clients and internal teams, and participate in AI and IT projects. This in-person position offers strong career growth and a supportive team culture.

Qualifications

• Excellent communication skills in Chinese and English.
• Strong organizational and time management skills.
• Able to work independently with minimal supervision.
• Experience with project coordination or administrative support is an advantage.
• Positive attitude and willingness to learn.

Responsibilities

• Manage the Director's messages, calendar, meetings and daily schedule.
• Follow up on projects, tasks and action items to ensure timely completion.
• Prepare proposals, presentations and meeting materials.
• Coordinate with clients, vendors and internal teams.
• Attend initial client meetings on the Director's behalf to understand client needs, and accompany the Director to follow-up meetings when required.
• Prepare meeting minutes, reports and business documentation.
• Assist in organizing company events, meetings and business activities.
• Handle confidential information professionally.
• Perform other executive support duties assigned by the Director.

Skills

Bilingual English & Mandarin

Organizational skills

Time management

Independent worker

Communication

Education

Diploma or Bachelor's Degree in Business/Related Field

Job description

Xcon Technology Solutions Sdn Bhd is hiring a proactive and highly organized Business Executive Assistant to support the Director in our fast-growing IT company. The role goes beyond traditional administration, involving daily operations, communications, and business development activities.

You will work closely with the Director, coordinate with clients and internal teams, and participate in AI and IT projects. This in-person position offers strong career growth and a supportive team culture.