Executive Assistant to CEO & CTO - Global Coordination

H&CO Strategy; Kuala Lumpur; On-site; MYR 89,000 - 156,000; Full time

Job summary

H&CO Strategy is seeking an Executive Assistant to support the CEO and CTO in a fast-paced regional industrial AI startup. The role requires strong organization, proactive communication, and the ability to coordinate across engineering, operations, and sales.

The ideal candidate will manage complex calendars, prepare briefing materials, and coordinate travel. Multilingual ability and experience with dynamic priorities are a plus.

Qualifications

• 3-7 years of EA/Operations coordination experience supporting senior leadership.
• Proven experience managing complex calendars across multiple time zones.
• Strong written and verbal communication, drafting professional correspondence.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for CEO and CTO across multiple time zones.
• Prioritize appointments and align with business and product priorities.
• Prepare meeting agendas, presentations, and briefing materials.
• Track action items and follow up with internal teams.
• Coordinate travel arrangements, accommodations, and itineraries.
• Support planning for leadership offsites, client meetings, and company events.
• Assist with tracking strategic initiatives and cross-functional projects.
• Monitor deadlines and ensure timely execution of leadership priorities.

Skills

Calendar management

Cross-timezone coordination

Executive communication

Documentation & filing

Travel logistics

Project coordination

Independent work

Discretion & integrity

Multitasking

Stakeholder engagement

Tools

Lark

Job description

H&CO Strategy is seeking an Executive Assistant to support the CEO and CTO in a fast-paced regional industrial AI startup. The role requires strong organization, proactive communication, and the ability to coordinate across engineering, operations, and sales.

The ideal candidate will manage complex calendars, prepare briefing materials, and coordinate travel. Multilingual ability and experience with dynamic priorities are a plus.