Executive Assistant to Board of Directors | Support

Mah Sing Group; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Mah Sing Group is seeking a Personal Assistant to support the Board of Directors in Kuala Lumpur. The role requires a proactive problem-solver with excellent communication and meticulous attention to detail, along with prior admin experience in maintaining confidences for high-level operations.

You will manage scheduling, correspondence, minutes, and travel arrangements, while coordinating with internal and external stakeholders and ensuring timely advice and reminders on relevant matters.

Qualifications

• PSC or Diploma/ Degree in Business Administration, Secretarial or equivalent.
• Minimum 5 years similar working experience.
• Excellent interpersonal and communication skills.
• Strong initiative and coordination skills.
• Must maintain strict confidentiality in performing duties, honest and trustworthy.
• Able to multi task, work under minimum supervision and with a strong sense of urgency.
• Excellent command of both written & spoken English.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage professional and personal scheduling including agendas, mail, emails, calls and travel arrangements.
• Coordinate arrangements between internal and external stakeholders and follow up on matters.
• Record and disseminate minutes of meetings and keep correspondences updated.
• Maintain confidentiality across all levels of staff.
• Establish and update filing systems (hard and soft copies) for traceability.
• Undertake personal errands, ad-hoc functions and related duties as required.

Skills

Interpersonal skills

Communication skills

Initiative

Coordination

MS Office

Education

Diploma/Degree in Business Admin/Secretarial

Tools

Microsoft Office

Job description

Mah Sing Group is seeking a Personal Assistant to support the Board of Directors in Kuala Lumpur. The role requires a proactive problem-solver with excellent communication and meticulous attention to detail, along with prior admin experience in maintaining confidences for high-level operations.

You will manage scheduling, correspondence, minutes, and travel arrangements, while coordinating with internal and external stakeholders and ensuring timely advice and reminders on relevant matters.