Regional Executive Assistant: Travel & Operations Lead

Adecco Staffing Recruitment; Kuala Lumpur; On-site; MYR 110,000 - 131,000; Full time

Job summary

Adecco Staffing Recruitment in Kuala Lumpur, Malaysia is seeking an Administrative Assistant to provide regional business support to senior leadership across Asia. The ideal candidate has current or recent experience as an Executive Assistant in a multinational environment.

You will manage calendars, coordinate international travel, prepare meeting materials, process expense claims, and support finance, procurement, and program activities.

Qualifications

• Minimum 5 years of Administrative Assistant/Executive Assistant experience in a multinational environment.
• Experience supporting senior leadership (Director level and above).
• Experience in a multinational corporation (MNC) and coordinating international travel.

Responsibilities

• Manage complex calendars and scheduling for senior leaders.
• Coordinate international and domestic travel arrangements, including visas.
• Prepare meeting materials, travel itineraries, and executive briefings.
• Process expense claims and reimbursements per policy.
• Coordinate leadership meetings and business reviews.
• Support across regional teams in Asia on operations, travel, and events.
• Assist with procurement, budget tracking, and financial reporting.
• Prepare reports, trackers, and meeting minutes; maintain project docs.

Skills

Calendar management

Travel coordination

Expense processing

Stakeholder communication

Microsoft Office 365

English communication

Organizational skills

Multinational experience

Senior leadership support

Tools

SharePoint

Job description

Adecco Staffing Recruitment in Kuala Lumpur, Malaysia is seeking an Administrative Assistant to provide regional business support to senior leadership across Asia. The ideal candidate has current or recent experience as an Executive Assistant in a multinational environment.

You will manage calendars, coordinate international travel, prepare meeting materials, process expense claims, and support finance, procurement, and program activities.