Executive Assistant Logistic

Natural Oleochemicals; Pasir Gudang; On-site; MYR 50,000 - 73,000; Full time

Job summary

Natural Oleochemicals Malaysia is seeking a Logistics Coordinator to support daily operations, monitor shipments, and coordinate orders across production and logistics teams.

The role requires SAP and MS Office proficiency, knowledge of shipping documents (PI, LC, bookings), and strong communication to prevent delays and extra costs. Fresh graduates with internship exposure are welcome to apply.

Qualifications

• Diploma or bachelor’s degree in business administration, supply chain, or logistics.
• 2–3 years’ experience in operations, logistics, shipping, or supply chain coordination.
• Fresh graduates with strong internship exposure in logistics or operations may also be considered.

Responsibilities

• Assist the Operations Manager/Deputy Operations Manager in daily operational tasks.
• Monitor shipment periods and ensure timely booking confirmations.
• Coordinate PI management and ensure production plans are ready and accurate.
• Liaise with shipping agents on vessel changes, equipment readiness and bookings.
• Coordinate with production and other departments to avoid delays and extra charges.

Skills

Communication

Coordination

Problem solving

Attention to detail

Time management

Teamwork

Education

Diploma/Bachelor in Business Administration or Supply Chain

Tools

SAP

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist the Operations Manager/Deputy Operations Manager in daily operational tasks.
• Carry out any other duties as assigned by management from time to time.

2. Shipment & Booking Coordination

• Monitor shipment periods as per Packing Instructions (PI) to ensure timely booking confirmations.
• Pay special attention to LC shipments to avoid discrepancies; ensure advance payments and credit limits are cleared before release.
• Liaise with shipping agents/booking parties on vessel changes, equipment readiness, and shipment closing times.
• Ensure booking confirmations are processed and entered into the container schedule promptly.
• Update weighbridge operations and resolve shipment issues, including port gate-in or rescheduling.

3. Contract Monitoring & Follow-Up

• Continuously highlight outstanding contracts to customers and chase for lifting plans within the contractual shipment month.
• Review expired contracts monthly with traders and determine next actions.
• Inform traders of any shortage of sales contracts to maintain full plant utilization.

4. Packing Instruction (PI) Management

• Ensure all PIs for the next month’s production plan are ready by the 15th of the current month.
• Verify PIs for accuracy, check operational instructions, and execute accordingly.
• Confirm and clarify unclear instructions with PI issuers to ensure smooth shipment arrangements.

5. Production & Internal Coordination

• Coordinate with production engineers on plant run sequences to ensure plant capacity is fully utilized.
• Communicate effectively with all relevant factory departments to avoid delays, miscommunication, and unnecessary charges.
• Maintain cost-effective operations through proactive information sharing.

Qualifications

Education & Experience

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain, Logistics, or related field.
• 2–3 years’ experience in operations, logistics, shipping, or supply chain coordination (manufacturing/plant experience preferred).
• Fresh graduates with strong internship exposure in logistics or operations may also be considered.

Technical Skills

• Proficient in SAP (sales contracts, shipment, PI management) and MS Office (Excel, Word, PowerPoint).
• Basic knowledge of shipping documentation (PI, LC, booking confirmation, export requirements).
• Understanding of production planning and plant scheduling is an added advantage.

Soft Skills

• Strong communication and coordination skills to liaise with multiple stakeholders (traders, production, shipping agents, customers).
• Detail-oriented with good problem-solving skills to prevent shipment errors or contract discrepancies.
• Able to work under pressure, meet deadlines, and manage multiple tasks simultaneously.
• Proactive, responsible, and willing to take initiative in improving processes.

Other Requirements

• Willingness to work extra hours when shipment deadlines or urgent tasks arise.
• Team player with a positive attitude and adaptability to management’s instructions