Executive Assistant (C-suite)

Carsem (M) Sdn. Bhd

Ipoh

On-site

MYR 60,000 - 90,000

Full time

7 days ago

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Benefits offered by this job

Medical

Education support

Dental

Parking

Medical for immediate family members

car subsidy

Job summary

Carsem (M) Sdn. Bhd is seeking a General Manager's Secretary to provide confidential administrative support and ensure smooth day-to-day operations. You will coordinate meetings, manage travel, draft correspondence, and handle sensitive information with discretion.

The role requires 3–4 years supporting senior executives, proficiency in Microsoft Office, and strong organizational skills. A diploma or degree in Secretarial Studies or related field is preferred.

Qualifications

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration or related field.
3–4 years of relevant experience supporting senior executives (C-suite/MDs).
Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
Excellent written and verbal communication skills.
Ability to work independently and manage multiple priorities.

Responsibilities

Provide confidential administrative support to the General Manager and office.
Handle hospitality and meal arrangements for senior management and visiting stakeholders.
Manage banking transactions, payments, and financial documents per procedures.
Schedule daily appointments, manage calendar, and coordinate meetings.
Screen calls and correspondence; draft official emails and reports.
Prepare minutes, compile department reports, and maintain filing systems.
Coordinate travel, accommodation, and company events.

Skills

Strong organizational skills

Time management

Discretion and professionalism

Education

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Job description

The General Manager's Secretary provides confidential and administrative support to the General Manager and the General Manager's Office. The role ensures smooth day-to-day operations, effective communication, and the proper handling of sensitive or proprietary information. The incumbent must be highly organized, able to work independently in a fast-paced environment, and exercise a high level of discretion when dealing with confidential matters.

Key Responsibilities

Handle, order, and coordinate hospitality and meal arrangements for senior management and visiting customers (including US and EU stakeholders).

Manage non-halal meal arrangements as required, ensuring sensitivity and professionalism in handling diverse needs.

Ability to manage banking transactions, payment processing, and financial documentation independently while ensuring compliance with company procedures.

Manage and schedule daily appointments, meetings, and calendar activities for the General Manager.

Screen, handle, and prioritize all incoming calls and correspondence.

Manage confidential information and documentation with utmost discretion.

Receive, verify, and submit internal and external documents for the General Manager's review and approval.

Ensure all approved documents are distributed to relevant personnel promptly.

Draft official correspondence, emails, and reports as required.

Organize and coordinate various departmental meetings such as staff meetings, operations reviews, ad hoc meetings, assembly & test meetings, and support group meetings.

Record and prepare minutes of meetings, ensuring proper documentation and filing for future reference and audit purposes.

Compile reports and gather information from department heads in preparation for management meetings.

Maintain a well-organized and systematic filing system for both internal and external documents.

Manage meeting room bookings and logistics.

Coordinate travel and accommodation arrangements for the General Manager and other employees, including obtaining travel quotations.

Organize company functions and events.

Assist in special assignments and other ad hoc tasks as delegated by the General Manager.

Job Requirements

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration, or a related field.

3–4 years of relevant working experience supporting senior executives, C-suite executives, MDs, or GMDs.

Proficient in Microsoft Office (Excel, PowerPoint, Word, and Outlook).

Strong organizational and time management skills.

High level of discretion and professionalism.

Good understanding of finance terminology and business processes.

Excellent written and verbal communication skills.

Ability to work independently and manage multiple priorities.

Perks and benefits

Medical

Education support

Dental

Parking

Medical for immediate family members

car subsidy

Carsem is a leading provider of turnkey packaging and test services to the semiconductor industry, and offers one of the widest range package & test portfolios in the world.

Founded in 1972, Carsem is among the most experienced companies in our industry and is recognized as one of the largest in unit volume production. We have over 6,000 employees and ship in excess of 100 million units each week and more than 65% of this volume is shipped as fully tested product. Carsem is a member of one of South East Asia's most successful corporations, the Hong Leong Group, who views semiconductors as a core business.

We have three high technology factories. Two are located in Ipoh, Malaysia, and a new third factory is located in Suzhou, China. The two factories in Malaysia, Carsem - M Site and Carsem - S Site, are 10 miles (16Km) apart. Ipoh is a 90 minute drive from Penang and 2.5 hours from Kuala Lumpur.

The factories are supported by extensive R&D and failure analysis staff and incorporate highly sophisticated, \"state of the art\" automated equipment, ensuring quality products which meet the exacting standards of all the automotive, telecom, computer and consumer goods industries. Both factories maintain world-class quality standards having achieved ISO/TS 16949, ISO-9001, ISO-14001 certifications and comply to the Sony Green Partner Program. They are supported with a global network of sales and technical support offices. The China factory, Carsem-Suzhou Ltd., is located in the province of Jiangsu, 50 miles (80Km) west of Shanghai. The new factory is 172K sq. ft. (16K sq. m.) and is on 645K sq. ft. (60K sq. m.) of land in the Suzhou Industrial Park. The construction was completed in January 2004, the staff has been through extensive training in Carsem's existing Malaysian factories and the assembly and test equipment to support the manufacture of the MLP (Micro Leadframe Package) Quad and Dual was installed during the second quarter of 2004. Customer qualifications were completed during the second quarter and the factory started shipping production volumes during the third quarter of 2004.

Product & Services

Product Groups Assembled at M Site: MLP MICRO I.C. PDIP (300/600 Mil), PLCC, SOIC (150Mil), MSOP (3.0mm), QSOP (150Mil) MICRO SOT 23, SOT66x, TSOT, SOT, TO92; SC 70 POWER TO220, DDPAK, SOT223 S Site

S Site commenced operations in April,1992. The factory has a total floor space of 384,000 sq. ft. (35,700 M2), a work force of 4,300 employees and the ability to expand by 270,000 sq. ft. (25,000 M2) in the future. Product Groups Assembled at S Site: MLP QUAD, DUAL ARRAY SSBGA, SSLGA, FTBGA, CBGA I.C. PDIP (300 Mil), PLCC, SOIC (150/300 Mil), QSOP (300 Mil), SSOP (5.3mm), TSSOP (4.4/ 6.1mm) QFP MQFP, LQFP, TQFP SiP System in Package

Other Information

VISION

\"To be a World Class Company Offering Assembly, Test/Finishing Solutions to Semiconductor Companies Throughout the World\"

MISSION

\"Carsem will Continue to show Profitable Growth with Emphasis on Employee Development and Operational and Service Indices to Ensure that we are the Employer Of Choice and Supplier Of Choice\"

QUALITY

Carsem's policy is to provide products and services of the highest quality through \"ZERO DEFECTS TODAY!\", preventive Quality culture. Employees will act with honesty, sincerity and operate as a team to continuously strive for improvements in quality, productivity, delivery, services and cost in order to be competitive and profitable. ZERO DEFECTS QUALITY is the responsibility of every employee.

PERSONAL DATA PROTECTION

The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice for new applicants which can be found (http://www.hongleong.com.my).