Executive Assistant

Locus T; Petaling Jaya; Hybrid; MYR 54,000 - 78,000; Full time

Benefits offered by this job

Attractive Perks

Engagement & Fun

Management Exposure & Growth

Flexible Hours

Hybrid Workstyle

Work-from-Anywhere

Generous Leave

Insurance Coverage

Job summary

LOCUS-T in Malaysia seeks a proactive Executive Assistant to the Managing Director to coordinate business priorities, monitor departmental performance, and drive execution of management decisions. You'll be the MD's right-hand person, collaborating with Heads of Departments, tracking initiatives, and ensuring timely follow-through.

This role offers hybrid work, generous leave, and comprehensive coverage plus incentives and growth opportunities as you gain exposure to strategic projects and

Qualifications

• Diploma or Degree in Business Administration, Management, Finance, Communications, or a related field with relevant experience in executive support or operations.

Responsibilities

• Executive & Management Support – coordinate priorities, meetings, communications, research, and reports for decision-making.
• Management Coordination & Execution – work with HODs to communicate directives, track deliverables, follow up on actions, and escalate delays.
• Business Performance Monitoring – consolidate updates, analyze progress, identify gaps, and drive improvements.
• Business Process Improvement – identify inefficiencies and coordinate SOP improvements with departments.
• Special Projects & Execution – manage initiatives and projects, coordinating stakeholders and timelines.

Skills

Executive support

Stakeholder mgmt

Analytical thinking

Organization

Google Workspace

Education

Diploma or Degree in Business/Management/Finance/Communications

Tools

Google Workspace

Project management tools

Job description

Executive Assistant to Managing Director – Drive Business Priorities & Make Things Happen!

We’re LOCUS-T, a Malaysia Book of Records holder and one of Malaysia's most established digital marketing agencies, with over 25 years of proven digital marketing experience. As a Google Premier Partner, Meta Business Partner, and TikTok Strategic Platinum Partner, we work on real, performance-driven campaigns across Google, Meta, TikTok, and XHS for businesses that demand measurable growth.

As we continue to grow, we're looking for a proactive and results-driven Executive Assistant to Managing Director to work closely with our MD in coordinating business priorities, monitoring departmental performance, and driving the execution of management decisions.

This is more than a traditional Executive Assistant role. You'll be the MD's right-hand person, working closely with Heads of Departments (HODs), following through on key initiatives, and helping turn business priorities into results.

What We Offer You:

• Attractive Perks – Mobile & internet and parking allowances, plus incentives and performance bonuses.
• Engagement & Fun – Join a vibrant culture with year-round engagement activities and celebrations.
• Management Exposure & Growth – Work closely with the MD, gain insights into business decision-making, and develop your skills through strategic projects and learning opportunities.
• Flex Your Day – Start anytime between 7.30am–10am with flexible hours.
• Hybrid Workstyle – Blend office and home working with hybrid options after confirmation.
• Work-from-Anywhere – Up to 2 weeks a year for special occasions or unexpected needs (with approval).
• Generous Leave – Annual, medical, hospitalisation, maternity, paternity, Birthday & Wedding Leave.
• Comprehensive Coverage – Outpatient care from probation and inpatient insurance upon confirmation.

Your Core Responsibilities:

• Executive & Management Support – Work closely with the MD to coordinate executive priorities, meetings, communications, research, and management reports to support effective decision-making.
• Management Coordination & Execution – Collaborate with HODs to communicate management directives, track key deliverables, follow up on outstanding actions, and **escalate** delays or issues requiring MD attention.
• Business Performance Monitoring – Consolidate departmental performance updates, analyse progress against business targets, identify key gaps, and follow up on agreed improvement actions.
• Business Process Improvement – Identify operational inefficiencies, coordinate workflow and SOP improvements with relevant departments, and monitor the implementation of approved initiatives.
• Special Projects & Execution – Manage assigned business initiatives, strategic projects, and selected MD client projects by coordinating stakeholders, monitoring timelines, and ensuring effective follow-through.

What You Bring:

• Education & Experience – Diploma or Degree in Business Administration, Management, Finance, Communications, or a related field, with relevant experience in executive support, business operations, management coordination, or project management preferred.
• Stakeholder Management – Strong communication and interpersonal skills, with the confidence to work closely with senior management, HODs, and external stakeholders.
• Analytical & Problem-Solving Skills – Able to analyse business information, identify performance gaps, resolve challenges, and provide meaningful insights to support management decisions.
• Organisation & Execution – Highly organised and detail-oriented, with the ability to manage multiple priorities, track deadlines, and ensure timely follow-through.
• Ownership & Professionalism – Proactive, independent, trustworthy, and able to exercise sound judgment while handling confidential management and business information.
• Technical & Communication Skills – Proficient in Google Workspace or similar productivity tools, with a good command of written and spoken English. Mandarin and familiarity with project management tools will be added advantages.

Ready to Be the MD's Right-Hand Person?

If you enjoy connecting the dots, keeping priorities on track, and turning plans into action, this could be your next career move.

Join LOCUS-T and play a key role in driving business execution, improving performance, and making a meaningful impact. Let's #ThriveTogether!