Executive Admin & Operations Coordinator

PTT Synergy Group Berhad; Selangor; On-site; MYR 36,000 - 54,000; Full time

Job summary

PTT Synergy Group Berhad in Malaysia is seeking a capable Administrative Assistant to provide day-to-day support to the Manager and Head of Department, handling correspondence, travel logistics, and meeting arrangements.

You will manage emails, calls, and inquiries; prepare PRs/POs and maintain inventory; coordinate with internal teams to meet deadlines; and support documentation control across operations, procurement and admin.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Logistics, or a related field.
• Minimum 2 to 5 years of experience in administration, executive support, or a related role.
• Experience in industrial automation, engineering, logistics, warehouse solutions, or manufacturing environments is an advantage.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Proactive, resourceful, and able to work independently with minimal supervision.

Responsibilities

• Provide day-to-day administrative support to the Manager and Head of Department.
• Manage correspondence, emails, phone calls, and incoming inquiries.
• Coordinate travel arrangements, accommodation bookings, and transportation when required.
• Coordinate internal and external meetings, including meeting room arrangements and logistics.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and maintain inventory records.
• Prepare meeting agendas, presentation materials, and supporting documents.
• Coordinate visits by customers, vendors, and business partners.
• Maintain and support documentation control for operational, procurement, and administrative records.
• Coordinate with internal departments to ensure the timely completion of assigned tasks.

Skills

Administrative support

Communication

Organization

Education

Diploma or Bachelor’s degree in Business Admin/Management/Logistics

Tools

Microsoft Office

Job description

PTT Synergy Group Berhad in Malaysia is seeking a capable Administrative Assistant to provide day-to-day support to the Manager and Head of Department, handling correspondence, travel logistics, and meeting arrangements.

You will manage emails, calls, and inquiries; prepare PRs/POs and maintain inventory; coordinate with internal teams to meet deadlines; and support documentation control across operations, procurement and admin.