Executive Admin & Operations Coordinator

Forest City Hotel; Gelang Patah; On-site; MYR 33,000 - 61,000; Full time

Job summary

Forest City Hotel is seeking an administrative professional to draft official documents, prepare meeting minutes, and assist with VIP reception tasks in a busy hotel environment.

You will manage document archives, support onboarding, and assist with asset management, attendance records, and cross-department coordination while maintaining strict confidentiality. Ad-hoc duties may be assigned by the supervisor/manager.

Responsibilities

• Draft various official request documents and follow up on related processes.
• Prepare meeting minutes.
• Assist with VIP reception-related tasks.
• Organize and manage document archives.
• Support new employee onboarding, such as accommodation subsidy applications and office supplies preparation.
• Assist with asset management tasks, including asset disposal, depreciation accounting, and transfer procedures.
• Responsible for organizing and compiling attendance and overtime records, ensuring data accuracy and timely submission to relevant departments.
• Coordinate with other executive assistants and departments.
• Provide leadership support and cross-train other executive assistants.
• Maintain confidentiality with sensitive data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.
• Ad-hoc duties assigned by supervisor/manager.

Job description

Forest City Hotel is seeking an administrative professional to draft official documents, prepare meeting minutes, and assist with VIP reception tasks in a busy hotel environment.

You will manage document archives, support onboarding, and assist with asset management, attendance records, and cross-department coordination while maintaining strict confidentiality. Ad-hoc duties may be assigned by the supervisor/manager.