Executive Admin & Finance PA (Mandarin Speaker)

YC Capital Group of Companies; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

YC Capital Group of Companies in Kuala Lumpur is seeking an Executive, Admin (Finance) cum Personal Assistant to support the Finance department and senior management. The role demands strong organization, discretion with confidential matters, and the ability to manage multiple tasks efficiently.

You will handle calendar and travel, coordinate with overseas vendors (notably China), manage invoicing and documentation, and contribute to process improvements while maintaining professional

Qualifications

• Degree in Business Administration, Finance, or related field.
• Minimum 2–4 years of relevant admin, finance support, PA, or vendor coordination.
• Experience with overseas vendors, especially China market.
• Strong negotiation and communication skills with vendors.
• Able to speak, read, and write Mandarin.
• Good understanding of basic finance processes (invoicing, documentation).
• Strong organizational and multitasking skills.
• High integrity and ability to handle confidential information.
• Good communication in English & Bahasa Malaysia.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Manage day-to-day administrative functions to ensure smooth office operations.
• Handle documentation, filing, and record-keeping (both physical and digital).
• Coordinate meetings, prepare agendas, and take minutes when required.
• Assist Finance team with data entry, invoice processing, and documentation.
• Manage calendar, appointments, and travel arrangements for senior management.
• Liaise with vendors, especially China-based, on orders, pricing, and delivery; negotiate terms.
• Assist in personal matters/tasks for senior management when required.
• Follow up on tasks, deadlines, and deliverables; ensure proper documentation.

Skills

Vendor coordination

Negotiation

Communication

Mandarin

English

Bahasa Malaysia

Office administration

Multitasking

Education

Bachelor's degree in Business Administration or Finance

Tools

Microsoft Office

Job description

YC Capital Group of Companies in Kuala Lumpur is seeking an Executive, Admin (Finance) cum Personal Assistant to support the Finance department and senior management. The role demands strong organization, discretion with confidential matters, and the ability to manage multiple tasks efficiently.

You will handle calendar and travel, coordinate with overseas vendors (notably China), manage invoicing and documentation, and contribute to process improvements while maintaining professional