SENIOR EXECUTIVE ASSISTANT

Meili Resort Hotel Sdn Bhd; Semporna; On-site; MYR 60,000 - 100,000; Full time

Job summary

Meili Resort Hotel Sdn Bhd in Sabah is seeking an experienced Executive Assistant to the General Manager to provide comprehensive support and coordinate daily operations of the Executive Office. The role acts as a central liaison between the GM, Executive Committee, Heads of Department, ownership representatives and external stakeholders, ensuring timely, accurate information and smooth decision making.

Responsibilities include managing calendars, preparing briefing notes, organizing meetings

Qualifications

• Minimum of 3 to 5 years of relevant experience supporting senior leadership.
• Bachelor’s Degree in Business Administration, Management, or related field preferred.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Excellent time management and communication skills.
• Strong written and verbal communication in English and Chinese.

Responsibilities

• Manage and protect the GM's calendar and daily schedule.
• Coordinate all internal and external appointments.
• Prepare daily briefing schedules for the GM.
• Organise meetings, conference calls and business appointments.
• Prepare presentations, reports, correspondence and briefing documents.
• Coordinate VIP and stakeholder communications.
• Monitor deadlines and follow up with relevant departments.

Skills

Time management

Proactive problem-solving

Written and verbal communication

Microsoft Office proficiency

Calendar management

Stakeholder management

Education

Bachelor's Degree in Business Administration/Management

Tools

Microsoft Office Suite

Cloud systems

Virtual calendar platforms

Job description

The Executive Assistant to the General Manager / Executive Office Coordinator provides comprehensive executive support to the GM while also coordinating the day-to-day administrative operations of the Executive Office.

In addition to traditional EA responsibilities, the position acts as a central coordination point between the GM, Executive Committee, Heads of Department, ownership representatives, corporate office and external stakeholders.

Key Responsibilities

Manage and protect the GM's calendar and daily schedule

Coordinate all internal and external appointments

Prepare daily briefing schedules for the GM

Organise meetings, conference calls and business appointments

Prepare presentations, reports, correspondence and briefing documents

Manage incoming correspondence and prioritise matters requiring GM attention

Executive Office Coordination

Coordinate the daily administration of the Executive Office

Maintain an effective filing and document-control system

Maintain the GM's correspondence and action-item tracker

Monitor deadlines and follow up with relevant departments

Coordinate Executive Committee meetings

Executive Committee Coordination

Coordinate meetings involving the GM and HODs

Collect reports and presentation materials from departments

Consolidate departmental submissions for management meetings

Owner & Corporate Office Coordination

Coordinate communication between the GM and owners/investors

Assist in preparing owner presentations and reports

Coordinate information requested by corporate management

VIP & Stakeholder Management

Coordinate VIP guest arrangements with relevant departments.

Prepare VIP briefing notes for the GM

Maintain VIP, owner and key stakeholder information

Project & Action Tracking

The EA may be assigned to monitor special projects initiated by the GM, such as Resort opening projects, Renovation projects, New facilities, SOP implementation etc.

GM Travel & Business Arrangements

Arrange flights, accommodation and transportation

Prepare detailed travel itineraries

Coordinate overseas/domestic business appointments

Executive Office Communication

The position acts as a professional communication channel between the GM and Executive Committee, HODs, Resort employees, owners, corporate office etc.

Confidentiality

The position will have access to highly confidential information, including: Financial information, management reports etc.

Job Requirements & Skills

Experience: Minimum of 3 to 5 years of relevant experience supporting senior leadership.

Education: Bachelor’s Degree in Business Administration, Management, or a related field is often preferred.

Technical Proficiency: Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), cloud systems, and virtual calendar platforms.

Core Competencies: Exceptional time management, proactive problem-solving, and superior written and verbal communication skills.

Communication Skills: Strong Chinese & English written/speaking communication skills, with the ability to draft clear emails, professional reports, and concise updates for internal and external stakeholders.

What can I earn as an Executive Assistant