Executive - Account Payable (Fixed-Term Contract)

KLN Logistics (M) Sdn Bhd; Subang Jaya; On-site; MYR 40,000 - 66,000; Full time

Job summary

KLN Logistics (M) Sdn Bhd is seeking an Executive - Account Payable on a fixed-term contract to manage end-to-end AP activities. The role covers invoice processing, 3-way matching, and timely payments for a logistics-focused finance team.

You will maintain vendor master data, respond to payment inquiries, and support monthly close, audits, and AP reporting in a dynamic shared services environment.

Qualifications

• Minimum 2–5 years of AP experience in a high-volume shared services environment.
• Experience in logistics, supply chain, or multinational setting preferred.
• Working knowledge of GST regulations in Singapore and/or Malaysia.
• Familiarity with 3-way matching processes and procure‑to‑pay workflows.
• Experience supporting internal and external audits.

Responsibilities

• Receive and review vendor invoices via multiple channels; perform 3-way matching to verify accuracy.
• Post and code invoices in KLN systems (SMART OFFICE / SUN SAAS) promptly.
• Classify invoices to cost centers and GL accounts per chart of accounts.
• Prepare and execute weekly/bi-weekly payment runs; ensure payments within vendor terms.
• Respond to vendor payment inquiries and resolve discrepancies professionally.
• Reconcile vendor statements; maintain up-to-date vendor master data (bank details, contacts).
• Assist in month-end closing; provide AP schedules, aging reports, and cash flow data.

Skills

3-way matching

ERP / AP systems

Microsoft Excel

GST regulations

Audit support

Vendor inquiries handling

Education

Diploma or Bachelor’s in Accounting/Finance

ACCA/CPA/LCCI advantage

Job description

Executive - Account Payable (Fixed-Term Contract)

• Receive and review vendor invoices via multiple channels (email, system upload, EDI)
• Perform 3-way matching — Invoice vs Purchase Order vs Goods Receipt — to verify accuracy and completeness
• Ensure accuracy of amounts, vendor details, and applicable tax information (e.g. GST, withholding tax)
• Post and code invoices into KLN systems (SMART OFFICE / SUN SAAS) in a timely and accurate manner
• Classify invoices to appropriate cost centers and GL accounts in line with the chart of accounts

2. Payment Processing

• Prepare and execute weekly / bi-weekly payment runs via bank transfer (online banking)
• Ensure all payments are made within agreed vendor credit terms to maintain good standing
• Handle urgent and manual payments as required, with proper documentation and authorization
• Ensure all payment disbursements are supported by complete documentation and approvals prior to execution
• Serve as the primary point of contact for vendor payment enquiries and dispute resolution
• Respond to vendor inquiries regarding payment status and discrepancies in a timely and professional manner
• Reconcile vendor statements against AP ledger records on a regular basis
• Maintain accurate and up-to-date vendor master data including bank details and contact information
• Investigate and resolve invoice mismatches, missing PO issues, and payment discrepancies
• Liaise with internal departments — including Procurement and receiving/operations teams — to resolve exceptions promptly
• Escalate unresolved discrepancies to the Finance Manager in a timely manner

5. Compliance & Controls

• Adhere to KLN Group's internal controls, delegation of authority, and approval matrix always
• Ensure compliance with company policies, applicable tax regulations, and statutory requirements across Singapore and Malaysia
• Maintain organized and complete records of invoices, payment vouchers, and related correspondence for audit trail purposes
• Support internal and external audit processes by providing required schedules, documentation, and responses
• Perform monthly AP closing tasks including AP sub-ledger to general ledger reconciliation
• Prepare and distribute AP aging reports and payment forecast schedules to the Finance Manager
• Assist in cash flow reporting by providing timely and accurate AP data
• Contribute to month-end and year-end financial close activities as required

7. Process Improvement & Others

• Identify opportunities to streamline AP workflows and reduce manual, paper-based processing
• Support system upgrades, process digitalization, and Finance Transformation initiatives as required
• Undertake any other ad-hoc duties as assigned by the Finance Manager.

Job Requirement

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field
• Professional certification (e.g. ACCA, CPA, LCCI) is an added advantage
• Minimum 2–5 years of hands-on AP experience in a high-volume, shared services environment
• Experience in a logistics, supply chain, or multinational environment strongly preferred
• Hands-on experience with ERP / AP systems;
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, reconciliation schedules)
• Working knowledge of GST regulations in Singapore and/or Malaysia
• Familiarity with 3-way matching processes and procure-to-pay workflows
• Experience supporting internal and external audits

Logistics, Freight & Delivery Services 51-100 employees

Our core business encompasses integrated logistics, international freight forwarding and supply chain solutions. Our expertise extends from handling merchandise and non-merchandise, to POSM and more.

With head offices in Hong Kong, we employ a far-reaching global network that stretches across six continents, and includes the largest distribution network and hub operations in Greater China and the ASEAN region.

Many of Top 100 Brands employ KLN Logistics across a wide spectrum of industries including fashion & lifestyle, electronics & technology, food & beverage, FMCG, to industrial & material science, automotive, and pharmaceutical & healthcare.

Our core business encompasses integrated logistics, international freight forwarding and supply chain solutions. Our expertise extends from handling merchandise and non-merchandise, to POSM and more.

With head offices in Hong Kong, we employ a far-reaching global network that stretches across six continents, and includes the largest distribution network and hub operations in Greater China and the ASEAN region.

Many of Top 100 Brands employ KLN Logistics across a wide spectrum of industries including fashion & lifestyle, electronics & technology, food & beverage, FMCG, to industrial & material science, automotive, and pharmaceutical & healthcare.

What can I earn as an Accounts Payable Executive