Executive

Education Malaysia; Kuala Lumpur; Híbrido; MYR 60.000 - 90.000; Jornada completa

Descripción de la vacante

Education Malaysia in Kuala Lumpur seeks an organised Administrative Officer to support scholarship and grant programs. You will handle applications, maintain records, and coordinate events and donor engagements.

You will prepare reports, dashboards, and sponsorship materials while ensuring governance and compliance across funding initiatives. Fresh graduates may apply; 1–3 years' experience preferred.

Formación

• Bachelor's degree in a relevant field is required.
• 1–3 years work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic database management, record-keeping, and spreadsheet tracking skills.
• Precision in managing confidential documentation, vetting application materials and updating databases.
• Ability to juggle administrative schedules, interview arrangements, and event logistics efficiently.
• Clear and professional verbal and written interaction with diverse stakeholders, including high-level donors and student beneficiaries.
• Fresh graduates with strong academic achievements may be considered.

Responsabilidades

• Administer scholarship and grant application processes.
• Receive, review and organise applications and supporting documents.
• Coordinate assessments and interview arrangements.
• Maintain beneficiary databases and records.
• Track scholarship disbursements and programme progress.
• Coordinate meetings and communications with donors, beneficiaries and partners.
• Assist in organising events, forums and outreach programmes.
• Assist in preparing sponsorship proposals and presentation materials.
• Conduct research on potential donors and funding opportunities.
• Prepare periodic reports and dashboards.
• Manage filing systems and documentation.
• Coordinate procurement and vendor management.
• Support website content updates and communication materials.
• Assist in monitoring budgets and expenditures.

Conocimientos

MS Office proficiency

Database management

Confidential document handling

Scheduling & event logistics

Stakeholder communication

Educación

Bachelor's Degree in Business, Finance, Accounting, Economics, Education, Communications, International Relations or related fields

Herramientas

Microsoft Office Suite

Basic database management tools

Descripción del empleo

• Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
• Administer scholarship and grant application processes.
• Receive, review and organise applications and supporting documents.
• Coordinate assessments and interview arrangements.
• Maintain beneficiary databases and records.
• Track scholarship disbursements and programme progress.

Stakeholder Coordination

• Coordinate meetings and communications with donors, beneficiaries and partners.
• Assist in organising events, forums and outreach programmes.
• Assist in preparing sponsorship proposals and presentation materials.
• Conduct research on potential donors and funding opportunities.

Governance & Secretarial Support

• Assist in preparing Board papers and meeting materials
• Assist in reviewing minutes of meetings and action trackers.
• Maintain governance and compliance records.

Reporting & Research

• Prepare periodic reports and dashboards.
• Conduct research on: Scholarship models, international education trends, philanthropic funding opportunities & government grants and incentives.
• Assist in preparing annual reports and impact reports.

Administrative & Operational Support

• Manage filing systems and documentation.
• Coordinate procurement and vendor management.
• Support website content updates and communication materials.
• Assist in monitoring budgets and expenditures.

Required Skills & Qualifications

• Minimum a Bachelor's Degree in Business, Finance, Accounting, Economics, Education, Communications, International Relations or related fields.
• 1 - 3 years working experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic database management, record-keeping, and spreadsheet tracking skills.
• Precision in managing confidential documentation, vetting application materials, and updating databases.
• Ability to juggle administrative schedules, interview arrangements, and event logistics efficiently.
• Clear and professional verbal and written interaction with diverse stakeholders, including high-level donors and student beneficiaries.
• Fresh graduates with strong academic achievements may be considered.