Examination Officer

Sayfol International School (wholly-owned by Global Exec Sdn Bhd); Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Sayfol International School in Kuala Lumpur is seeking an experienced Examination Officer to manage Cambridge International and Pearson Edexcel exams, coordinate internal school assessments, and ensure compliance with exam board regulations. The role requires meticulous record-keeping, strong IT skills and the ability to handle high-pressure periods during peak examination times.

You will work closely with school leadership, exam boards, students and staff to plan timetables, manage candidate

Qualifications

• Bachelor's Degree or higher in a relevant field.
• 2–3 years of examination administration experience.
• Experience with Cambridge International and/or Pearson Edexcel exams.
• Knowledge of examination regulations, deadlines and security.
• Strong IT, record-keeping and portal/system skills.
• Excellent organisation and communication under pressure.

Responsibilities

• Coordinate Cambridge International and Pearson Edexcel examinations and internal school exams.
• Ensure compliance with examination-board regulations, policies and deadlines.
• Act as main contact between school, boards, students, parents and staff on exam matters.
• Manage candidate entries, timetable planning and post-results services.
• Maintain confidential records of candidates, entries, results and documents.
• Coordinate examination timetables with leadership and departments.
• Arrange invigilation, rooms, seating, materials, and equipment.
• Brief and coordinate invigilators and ensure procedures are followed.
• Receive, store, and dispatch confidential exam materials and scripts.
• Handle exam incidents, malpractice concerns and special considerations.
• Oversee all internal school examinations (mock, mid-year, end-year).

Skills

Examination admin

Record-keeping

IT skills

Time management

Communication

Detail orientation

Discretion

Pressure management

Education

Bachelor's degree

Postgraduate Diploma

Professional Degree

Tools

Examination portals

School management systems

Job description

The Examination Officer manages and coordinates all Cambridge International and Pearson Edexcel examinations, as well as internal school examinations. The role ensures full compliance with examination-board regulations, policies and deadlines, and acts as the main point of contact between the school, examination boards, students, parents and relevant staff on all examination-related matters.

Key responsibilities

Manage and coordinate all Cambridge International and Pearson Edexcel examinations, ensuring full compliance with examination-board regulations, policies and deadlines

Act as the main point of contact between the school, examination boards, students, parents and relevant staff on all international examination-related matters

Manage the complete examination cycle, including candidate entries, amendments, withdrawals, transfers, late entries, examination arrangements and post-results services

Maintain accurate, up-to-date and confidential records of candidates, examination entries, results, examination documents and related correspondence

Plan and coordinate external examination timetables in consultation with school leadership and relevant academic departments

Coordinate all examination arrangements, including examination rooms, seating plans, candidate registers, examination materials, invigilation rotas and required examination equipment

Recruit, brief and coordinate examination invigilators and ensure that all examination staff understand and follow the required examination procedures

Receive, securely store, distribute and dispatch confidential examination materials and completed examination scripts in accordance with examination-board requirements

Manage examination incidents, irregularities, malpractice concerns and special consideration requests in accordance with examination-board regulations and school procedures

Coordinate and administer all internal school examinations, including mock, mid-year and end-of-year examinations

About you

Bachelor's Degree, Postgraduate Diploma or Professional Degree in a relevant field

Minimum 2-3 years of relevant experience in examination administration, preferably within an international school

Proven experience in managing Cambridge International and/or Pearson Edexcel examinations, including candidate entries, examination timetables, examination materials, results and post-results services

Good knowledge of Cambridge and Pearson examination regulations, procedures and deadlines

Understanding of examination security, malpractice procedures, access arrangements and special consideration

Strong administrative, record-keeping and IT skills, with the ability to use examination portals and school management systems

Excellent organisational, time-management and communication skills, with the ability to manage multiple deadlines effectively

High level of integrity, confidentiality, professionalism and attention to detail

Ability to remain calm and make sound decisions under pressure, particularly during examination periods

Willingness to work additional hours during peak examination periods when required

SAYFOL INTERNATIONAL SCHOOL is an institution of learning where children from different countries of the world, are being educated.

Our vision is to foster the development of the child through love, care and respect, strive to nurture reverence, imagination, creativity, independent thinking, academic excellence and enthusiasm for life. We strive to transform the child into a youth of fine intellect and exemplary character ready to face the world with honour and dignity.

SAYFOL INTERNATIONAL SCHOOL is an institution of learning where children from different countries of the world, are being educated.

Our vision is to foster the development of the child through love, care and respect, strive to nurture reverence, imagination, creativity, independent thinking, academic excellence and enthusiasm for life. We strive to transform the child into a youth of fine intellect and exemplary character ready to face the world with honour and dignity.