Event Management Coordinator

Core Fusion Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 78,000; Full time

Job summary

Core Fusion Sdn Bhd is seeking a seasoned Events Coordinator to lead the planning, coordination and execution of Global Expos. You will capture moments on-site, edit video content, and manage merchandise logistics across regions.

Fluency in English, Mandarin and Bahasa is required to coordinate with clients and vendors. You will work with Country Managers and HQ to produce post-event media and detailed reports, while ensuring timely registrations and expo payments.

Qualifications

• Previous experience in event management or coordination is required.
• Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.
• Able to communicate in English, Mandarin and Bahasa for client/vendor coordination.
• Solid understanding of merchandise logistics and inventory management.

Responsibilities

• Oversee event planning, coordination, and execution for Global Expos.
• Capture photos and videos during events to highlight key moments.
• Develop and edit video content using Premiere Pro and plugins.
• Handle logistics and day-to-day event operations for smooth execution.
• Coordinate and track merchandise to ensure on-time delivery.
• Maintain organized inventory and communicate with regional suppliers/vendors.
• Establish and maintain relationships with global vendors.
• Create event materials including marketing content and merchandise.
• Ensure promo videos and materials are ready for each event."
• Collaborate with Country Managers and HQ design team for post-event media and materials.
• Prepare detailed post-event reports with statistics, branding visibility, and client summaries.
• Manage event registrations with accurate data entry.
• Assist sales teams with inquiries and expo-payment support.
• Identify global expos aligned with company goals for growth.
• Manage logistics of participating in expos for successful presence.
• Ad-hoc tasks as assigned by manager or senior.

Skills

Event planning

Coordination

Vendor management

Video editing

Adobe Premiere Pro

Adobe Lightroom

Multilingual

Inventory management

Tools

Adobe Premiere Pro

Adobe Lightroom

Job description

Oversee the complete event planning, coordination, and execution of all Global Expos.

Capture photos and videos during the event to highlight key moments.

Develop and edit video content using Adobe Premiere Pro, plugins, and other resources.

Handle logistics and day-to-day operations for events, ensuring smooth execution.

Coordinate and track merchandise for the event, ensuring all items are delivered on time.

Keep an organized inventory list and communicate with suppliers and vendors across different regions to manage stock.

Establish and maintain strong relationships with global vendors.

Manage and oversee the creation of event-related materials, including marketing content and merchandise for expos.

Ensure event video and promotional materials are prepared and delivered in time for the event.

Work closely with Country Managers (CMs) and the HQ design team to compile post-event media and materials.

Prepare detailed post-event reports, including statistical data, branding visibility and a summary of direct clients and IB events.

Handle event registrations, ensuring accurate and timely data entry.

Assist sales teams with inquiries and support them in event-related activities, including managing expo payments.

Research and identify global expos that align with company objectives and opportunities for growth.

Manage the logistics of participating in selected expos, ensuring the successful execution of the company’s presence.

Ad-hoc task as assigned by manager or senior.

Requirements:

Previous experience in event management or coordination is required.

Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.

Able to communicate in English, Mandarin and Bahasa to ensure smooth communication with clients and vendors. Strong vendor management and communication skills, particularly in global event coordination.

Solid understanding of merchandise logistics and inventory management.