Event Executive

*Help University College Sdn Bhd; Petaling Jaya; On-site; MYR 56,000 - 89,000; Full time

Job summary

HELP University seeks an Event Coordinator to support student recruitment, engagement, and brand-building activities across Open Days, campus visits, education fairs and external events. You will collaborate with Marketing, Sales, and academic faculties to deliver events that meet defined objectives and maintain high standards of quality and safety.

The role requires at least a Diploma or Bachelor’s degree in a relevant field and a minimum of 2 years in education-sector event management, with

Qualifications

• At least a Diploma or Bachelor’s degree in relevant field.
• At least 2 years of relevant working experience in the education sector in event management, with proven project planning, coordination, and execution.

Responsibilities

• Coordinate events that support student recruitment, engagement, and brand-building efforts (Open Days, campus visits, education fairs, signature events, venue rentals).
• Work with School Marketing, Sales, Academic Faculties, and other departments to deliver events and meet objectives.
• Manage event logistics: venue booking, transport, accommodation, AV, catering, registration, goodie bags, and deployment of student helpers.
• Liaise with internal stakeholders (Registry, Maintenance, CIC, Security, Transportation, departments) for smooth execution.
• Assist in sourcing external vendors, suppliers, and service providers and ensure quality and cost efficiency.
• Track budgets and expenditures with proper documentation and procurement compliance.
• Manage promotional collateral and inventory (brochures, flyers, forms, merchandise, goodie bags).
• Develop event schedules, operation plans, risk assessments, and contingency plans.
• Collect post-event feedback and data to drive continuous improvement.
• Ensure events are executed professionally and safely per institutional guidelines.

Skills

Event coordination

Project management

Organizational skills

Analytical problem-solving

Communication (verbal/written)

Stakeholder management

MS Office proficiency

Attention to detail

Education

Diploma or Bachelor's degree in a relevant field

Tools

MS Office

Event management tools

Job description

• Coordinate events that support student recruitment, engagement, and brand-building efforts, including Open Days, campus visits, education fairs, signature events, and external venue rental activities.
• Work closely with the School Marketing Team, Sales Team, Academic Faculties, and other departments to ensure successful event delivery and achievement of event objectives.
• Manage event logistics and operations, including venue booking, transportation, accommodation, venue setup, audiovisual requirements, catering, event registration, goodie bags, and deployment of student helpers.
• Liaise with internal stakeholders such as Registry, Maintenance, CIC, Security, Transportation, and academic departments to ensure smooth event execution.
• Support the sourcing and coordination of external vendors, suppliers, and service providers to ensure smooth event execution, quality delivery, and cost efficiency.
• Assist in tracking event budgets and expenditure, ensuring proper documentation and compliance with approved budgets and procurement procedures.
• Manage promotional collaterals and inventory, including brochures, flyers, forms, merchandise, and goodie bags.
• Support the development of event schedules, operational plans, risk assessments, and contingency plans.
• Support the collection and compilation of post-event feedback and basic event data to contribute to continuous improvement efforts.
• Ensure events are executed professionally and safely in accordance with institutional guidelines and operational requirements.

PREFERRED QUALIFICATION, EXPERIENCE AND JOB COMPETENCIES

1. Minimum Academic Qualification

i. At least a Diploma or Bachelor’s degree in relevant field

2. Experience

i. At least 2 years of relevant working experience in the education sector in event management, with proven experience in project planning, coordination, and execution.

3. Core Competencies

i.Strong organizational skills with the ability to manage multiple projects and prioritize effectively in a dynamic environment

ii. Good analytical and quick problem-solving skills, with a proactive approach to overcoming challenges

iii. Meticulous attention to detail and flexible to adapt quickly to changing priorities and dynamic event requirements

iv.Exceptionally customer-oriented, with the ability to engage and communicate effectively with diverse groups

v.Excellent verbal and written communication skills, adept at working with cross-functional teams

vi.Strong stakeholder management and relationship-building skills, with the ability to coordinate effectively across multiple departments, external vendors, and event partners

vii. Skilled in MS Office, event management and other digital tools essential for efficient event coordination

HELP University offers a wide and diverse range of programs covering business, law, management, economics, IT, social sciences and the humanities at undergraduate and graduate levels. It has also assumed a leading role in research and development in certain disciplines and subject areas. By upholding rigorous standards and setting benchmarks in many areas, HELP has achieved many successes and won plaudits and respect from many quarters, at home and abroad, making it a preferred partner in many crucial areas of endeavour and cooperation.

The quality of education imparted by HELP ensures that not only are its graduates preferred over others for employment by multinational companies and discerning employers in many areas of the globe, they also rapidly assume responsible leadership roles and positions.

HELP University offers a wide and diverse range of programs covering business, law, management, economics, IT, social sciences and the humanities at undergraduate and graduate levels. It has also assumed a leading role in research and development in certain disciplines and subject areas. By upholding rigorous standards and setting benchmarks in many areas, HELP has achieved many successes and won plaudits and respect from many quarters, at home and abroad, making it a preferred partner in many crucial areas of endeavour and cooperation.

The quality of education imparted by HELP ensures that not only are its graduates preferred over others for employment by multinational companies and discerning employers in many areas of the globe, they also rapidly assume responsible leadership roles and positions.