Event Admin

PRINT PLANET; West Coast Division; On-site; MYR 24,000 - 42,000; Full time

Job summary

PRINT PLANET is seeking a Fun Event Admin to support planning, coordination, and execution of events. The role handles schedules, bookings, budgets, and vendor communication, while assisting with on-site operations to ensure events run smoothly and deliver a memorable experience for participants.

Based in Malaysia, the position requires strong organizational skills, creativity, teamwork, and flexibility to work evenings, weekends, and public holidays, with events conducted at office and on-site

Responsibilities

• Assist in preparing event proposals, schedules, and checklists.
• Manage event documentation, vendor agreements, and permits.
• Handle bookings, reservations, and coordination with suppliers.
• Track budgets, invoices, inventory and event expenses.
• Support the Event Manager in planning and executing fun & engaging events.
• Ensure smooth setup, operation, and teardown of events.
• Communicate effectively with team members, vendors, and clients.
• Ensure participants/guests have a positive and enjoyable experience.
• Handle registrations, feedback forms, and attendee inquiries.
• Contribute creative ideas to make events more fun and interactive.
• Work closely with internal departments to align event objectives.
• Provide clear communication and updates to supervisors and team mates.
• Assist colleagues whenever needed to maintain team spirit.

Job description

The Fun Event Admin is responsible for supporting the planning, coordination, and execution of events. This role involves handling administrative tasks such as schedules, bookings, budgets, and vendor communication, while also assisting with on-site event operations. The position requires strong organizational skills, creativity, and teamwork to ensure every event runs smoothly and delivers a positive, fun, and memorable experience for participants. The Fun Event Admin works closely with the Event Manager and team, ensuring that all logistics and guest needs are met efficiently. Flexibility to work evenings, weekends, and public holidays is required.

Key Responsibilities

Event Administration

• Assist in preparing event proposals, schedules, and checklists.
• Manage event documentation, vendor agreements, and permits.
• Handle bookings, reservations, and coordination with suppliers.
• Track budgets, invoices, inventory and event expenses.
• Support the Event Manager in planning and executing fun & engaging events.
• Ensure smooth setup, operation, and teardown of events.
• Communicate effectively with team members, vendors, and clients.
• Ensure participants/guests have a positive and enjoyable experience.
• Handle registrations, feedback forms, and attendee inquiries.
• Contribute creative ideas to make events more fun and interactive.
• Work closely with internal departments to align event objectives.
• Provide clear communication and updates to supervisors and team mates.
• Assist colleagues whenever needed to maintain team spirit.

Working Conditions

Based in office and on event sites.

Physically active role, may involve lifting, moving, and assisting with event logistics.