ESH Officer (Environment, Safety & Health) Greenbook/ DOSH (JKKP)

HAWK FILTRATION (SEA) SDN. BHD.; Iskandar Puteri; On-site; MYR 56,000 - 100,000; Full time

Job summary

HAWK FILTRATION (SEA) SDN. BHD. is seeking an ESH Officer to ensure compliance with Malaysian safety, health and environmental laws. The role requires a Green Book SHO with DOSH, a degree or diploma in OSH or related fields, and 3–5 years of experience in manufacturing.

You will manage RBA/SMETA and ISO audits, develop ESH policies, and coordinate safety training and incident investigations across the factory. English and Bahasa Malaysia proficiency are essential; Mandarin is a plus.

Qualifications

• Mandatory Green Book SHO registration with DOSH (JKKP).
• Diploma or Degree in Occupational Safety and Health, Environmental Management, Engineering, or a related field.
• 3–5 years of relevant ESH experience in manufacturing.
• Experience with RBA (formerly EICC), SMETA, ISO 14001 and ISO 45001 audits and corrective actions.
• English and Bahasa Malaysia proficiency; Mandarin a plus.

Responsibilities

• Coordinate RBA, SMETA and ISO management systems and audits.
• Lead safety and health committee activities and incident investigations.
• Oversee environmental and scheduled waste management and regulatory reporting.
• Manage safety training, safe work practices and emergency preparedness.
• Coordinate contractor safety and risk assessments for factory expansion.

Skills

Regulatory knowledge

OSH management

Auditing coordination

Education

Green Book SHO registration with DOSH

Diploma/Degree in OSH or related field

Job description

ESH Officer (Environment, Safety & Health) Greenbook with DOSH (JKKP)

We are looking for a strategic and detail-oriented ESH Officer who is a registered Green Book holder with DOSH (JKKP). Reporting directly to the Senior HR and Admin Manager, you will be responsible for ensuring that the factory complies with Malaysian statutory requirements, RBA (formerly EICC),SMETA audit requirements, and applicable ISO 14001 Environmental Management and ISO 45001 Occupational Health and Safety Management System standards.

You will play a key role in managing workplace safety, factory expansion activities, environmental sustainability, scheduled waste management, chemical safety, and occupational health and safety protocols within our air filter manufacturing facility.

Key Responsibilities

1. RBA, SMETA & ISO Management Systems

Coordinate and maintain compliance with the Responsible Business Alliance (RBA) Code of Conduct, SMETA (Sedex Members Ethical Trade Audit) requirements, and applicable customer standards.

Prepare the factory for RBA Validated Assessment Program (VAP) audits, SMETA assessments, customer audits, and ISO certification audits.

Implement, maintain, and continually improve the company's ISO 14001 Environmental Management System and ISO 45001 Occupational Health and Safety Management System.

Coordinate internal audits, external certification audits, surveillance audits, and management review activities.

Identify compliance gaps, conduct root cause analysis, develop corrective action plans, and ensure timely closure of audit findings and non-conformities.

Maintain audit documentation, procedures, records, and supporting evidence to ensure continuous audit readiness.

Work closely with HR, Production, Engineering, Maintenance, and other relevant departments to ensure compliance with applicable requirements relating to employee welfare, workplace safety, environmental management, emergency preparedness, and worker accommodation.

Monitor the effectiveness of corrective actions and implement continuous improvement initiatives to strengthen ESH performance and audit compliance.

2. Statutory Safety & Health Compliance

Perform the duties of a registered Safety and Health Officer (SHO) in accordance with applicable Malaysian occupational safety and health legislation and statutory requirements.

Ensure compliance with the Occupational Safety and Health Act 1994 (Act 514), as amended, and other applicable occupational safety and health regulations.

Liaise with relevant authorities, including DOSH (JKKP), DOE (JAS), and BOMBA, on regulatory compliance and inspections.

Monitor the validity of applicable machinery certificates, permits, and approvals, including PMA and PMT where relevant.

Lead and coordinate Safety and Health Committee activities, including meetings, workplace inspections, incident investigations, and corrective action follow-ups.

Develop, implement, and monitor ESH policies, procedures, safe work practices, and workplace safety programmed.

Conduct HIRARC assessments, workplace inspections, and safety audits across production lines, filter media cutting and pleating areas, adhesive application stations, assembly lines, laboratories, warehouses, and maintenance workshops.

Monitor machinery safety, machine guarding, emergency stops, lockout/tagout (LOTO), manual handling, ergonomics, noise, dust, and other manufacturing hazards.

Coordinate industrial hygiene assessments, occupational health monitoring, and medical surveillance programmed in accordance with applicable legal requirements.

Ensure appropriate PPE is provided, used, and maintained according to workplace risk assessments.

Organize safety training, toolbox talks, emergency response drills, fire evacuation exercises, and Emergency Response Team (ERT) activities.

3. Environmental & Scheduled Waste Management

Ensure compliance with applicable environmental legislation, Department of Environment (DOE) requirements, and environmental management procedures.

Oversee scheduled waste management, including waste identification, classification, labelling, segregation, storage, inventory tracking, collection, and disposal.

Manage scheduled waste records and applicable reporting through the eSWIS system, including relevant waste codes such as SW110 and SW322 where applicable to the facility's actual waste streams.

Ensure scheduled waste is handled and disposed of through authorized contractors in accordance with applicable regulatory requirements.

Monitor waste generated from filter media offcuts, production processes, adhesive and chemical usage, maintenance activities, and laboratory operations.

Verify waste collection records, collection quantities, dates, vehicle details, and supporting documentation.

Monitor applicable environmental parameters, including industrial effluent, wastewater discharge, air emissions, and other environmental aspects where relevant to the facility.

Coordinate environmental monitoring, inspections, regulatory reporting, and corrective actions where non-compliance is identified.

Identify and implement opportunities for waste reduction, recycling, resource conservation, pollution prevention, and energy efficiency.

Maintain environmental documentation and support ISO 1401, SMETA, customer, and regulatory audits.

Coordinate with authorized waste contractors and relevant departments to ensure proper waste handling and environmental compliance.

4. Factory Expansion & Risk Management

Conduct and review Hazard Identification, Risk Assessment and Risk Control (HIRARC) and Job Safety Analysis (JSA) for new production lines, automated equipment, machinery installation, and factory expansion activities.

Manage contractor safety, including safety inductions, risk assessments, Permit-to-Work (PTW) requirements, and compliance monitoring during construction, installation, maintenance, and commissioning activities.

Coordinate with Engineering, Production, Maintenance, Warehouse, and external contractors to identify hazards and implement appropriate control measures.

Ensure machinery, equipment, production lines, and workplace facilities meet applicable ESH requirements before operations commence.

Assess risks associated with machinery movement, electrical work, working at height, lifting operations, hot work, confined spaces where applicable, and other high-risk activities.

Monitor contractor compliance with safety procedures and ensure appropriate emergency arrangements are in place.

Investigate incidents, unsafe conditions, and near misses arising from expansion or installation activities.

Implement preventive measures to minimise workplace accidents, equipment damage, and environmental incidents.

5. Chemical Safety & Occupational Health

Oversee the safe handling, storage, transportation, and use of chemicals, adhesives, sealants, cleaning agents, and other hazardous substances used in air filter manufacturing.

Maintain chemical inventories, Safety Data Sheets (SDS), chemical labelling, and relevant chemical risk assessment documentation.

Ensure compliance with applicable chemical safety and occupational health requirements, including the USECHH Regulations where applicable.

Coordinate chemical exposure assessments, ventilation assessments, noise monitoring, and other industrial hygiene evaluations as required.

Monitor the effectiveness of engineering controls, ventilation systems, and PPE in controlling workplace exposure.

Coordinate occupational health monitoring and medical surveillance where required by applicable regulations and risk assessments.

Promote employee awareness of chemical hazards, safe handling procedures, spill response, and emergency measures.

Develop and deliver ESH training programmed based on statutory requirements, workplace hazards, audit findings, and operational risks.

Maintain records of training, workplace inspections, HIRARC assessments, incidents, environmental monitoring, and corrective actions.

Prepare periodic ESH performance reports, incident statistics, environmental reports, and management updates.

Monitor ESH objectives and key performance indicators (KPIs), including audit findings, incident trends, training completion, and environmental performance.

Coordinate corrective and preventive actions with relevant departments and verify their effectiveness.

Promote employee participation in hazard reporting, incident prevention, environmental protection, and continuous improvement initiatives.

Perform other ESH-related duties as assigned by the superior.

Requirements

Mandatory Certification: Valid Green Book registration as a Safety and Health Officer (SHO) with DOSH (JKKP), where required for the position.

Education: Diploma or Degree in Occupational Safety and Health, Environmental Management, Engineering, or a related field.

Work Experience: 3–5 years of relevant ESH experience in manufacturing, preferably in air filter manufacturing, electronics, automotive components, industrial filtration, or a similar industrial environment.

Audit Experience: Practical experience in RBA (formerly EICC), SMETA, ISO 14001, ISO 45001, customer audits, and corrective action management.

Environmental Qualification: CePSWaM certification is highly preferred, together with the relevant competency and experience required for scheduled waste management duties.

Technical Knowledge: Strong knowledge of Malaysian occupational safety and health legislation, environmental regulations, scheduled waste management, HIRARC, incident investigation, chemical safety, and emergency preparedness.

Management Systems: Experience implementing or maintaining environmental and occupational health and safety management systems.

Language Proficiency: Good command of English and Bahasa Malaysia. Mandarin proficiency is an advantage for communicating with Mandarin-speaking management.

Soft Skills: Strong analytical, communication, documentation, problem-solving, and coordination skills, with the ability to work independently and collaborate effectively with HR, Production, Engineering, Maintenance, and other departments.

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