Document Controller

TOPINA BUILDER SDN BHD (1564706-D); Miri; On-site; MYR 40,000 - 80,000; Full time

Job summary

TOPINA BUILDER SDN BHD (1564706-D) is seeking a detail-oriented Document Controller to manage project documentation, ensure proper control, maintenance and distribution across teams in Malaysia. You will coordinate document submissions, maintain registers and ensure the latest approved documents are accessible to project teams.

The role requires 1–3 years in document control or project administration, familiarity with Microsoft Office, and experience with document management systems.

Qualifications

• Diploma or Certificate in Business Administration, Information Management or related field.
• 1–3 years of experience in document control or project administration.
• Experience in Oil & Gas, EPC or construction projects is an advantage.
• Familiar with Microsoft Office, especially Excel and Word.
• Experience with document management systems is an advantage.
• Good organizational and communication skills.
• Detail-oriented and able to work under pressure.
• Able to work independently and as part of a project team.

Responsibilities

• Manage and maintain project documents, drawings, reports and correspondence.
• Control document numbering, revision status and document registers.
• Receive, register and distribute incoming and outgoing documents.
• Ensure the latest approved documents are available to the relevant project teams.
• Maintain electronic and hard-copy filing systems.
• Coordinate document submissions and transmittals to clients, consultants and subcontractors.
• Track document review, approval and revision status.
• Prepare document control reports when required.
• Ensure project documentation complies with company and client requirements.

Skills

Detail-oriented

Organizational skills

Communication skills

MS Office proficiency

Documentation management

Independent worker

Team collaboration

Education

Diploma or Certificate in Business Administration, Information Management or related field

Tools

Document management systems

Microsoft Excel

Microsoft Word

Job description

We are looking for a detail-oriented Document Controller to manage project documentation and ensure documents are properly controlled, maintained and distributed.

Key responsibilities

• Manage and maintain project documents, drawings, reports and correspondence.
• Control document numbering, revision status and document registers.
• Receive, register and distribute incoming and outgoing documents.
• Ensure the latest approved documents are available to the relevant project teams.
• Maintain electronic and hard-copy filing systems.
• Coordinate document submissions and transmittals to clients, consultants and subcontractors.
• Track document review, approval and revision status.
• Prepare document control reports when required.
• Ensure project documentation complies with company and client requirements.

About you

• Diploma or Certificate in Business Administration, Information Management or related field.
• 1–3 years of experience in document control or project administration.
• Experience in Oil & Gas, EPC or construction projects is an advantage.
• Familiar with Microsoft Office, especially Excel and Word.
• Experience with document management systems is an advantage.
• Good organizational and communication skills.
• Detail-oriented and able to work under pressure.
• Able to work independently and as part of a project team.