Employee Relations Officer I

Jabil; Bayan Lepas; On-site; MYR 56,000 - 89,000; Full time

Job summary

Jabil in Penang, Bayan Lepas is seeking a Compliance & Dormitory Management specialist to oversee centralized dormitory management and RBA compliance. The role ensures dormitories meet statutory requirements, company standards, and maintains supporting documentation.

You will support audits, track corrective actions, and conduct awareness sessions. Fresh graduates are welcome to apply as you contribute to ongoing improvement projects and daily compliance tasks.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• Fresh graduates are encouraged to apply.
• Knowledge of compliance, audit, and documentation processes.
• Proficiency in Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Monitor dormitory compliance with statutory requirements, company standards, policy and regulations.
• Track validity and renewal of permits, licenses, certificates, and other documents.
• Monitor updates to statutory requirements and related regulations.
• Maintain an updated dormitory compliance tracker and follow up on gaps.
• Coordinate with service providers to rectify compliance issues.
• Conduct periodic audits/inspections and close audit reports timely.
• Escalate non-compliances and risks to the supervisor.
• Prepare presentations and communicate compliance updates.

Skills

Compliance

Audit processes

Documentation

Communication

Organizational skills

Education

Bachelor's degree in HR/Business

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Job Summary

Responsible for Centralized Dormitory Management, and Responsible Business Alliance (RBA). Monitors statutory requirements, permits, licenses, and compliance documentation to ensure dormitories meet applicable legal requirements and company standards. Supports audits, tracks corrective actions, and conducts compliance briefings and awareness sessions. Support improvement projects and perform other duties as assigned.

Essential Duties And Responsibilities

• Monitor dormitory compliance with applicable statutory requirements, company standards, policy and centralized accommodation regulations.
• Track the validity and renewal of dormitory permits, licenses, certificates, contract agreements and other required documents.
• Monitor updates to statutory requirements, including Act 446 and related regulations, where applicable.
• Maintain an updated dormitory compliance tracker and follow up on outstanding requirements.
• Coordinate with dormitory service provider to rectify compliance gaps and day-to-day operational issues.
• Conduct periodic audits/inspections as required and keep track of the audit reports with timely closure.
• Escalate potential non-compliances, statutory risks and operational impact to the supervisor.
• Prepare presentation materials and communication sessions in the dormitory as and when required.

Job Summary

Responsible for Centralized Dormitory Management, and Responsible Business Alliance (RBA). Monitors statutory requirements, permits, licenses, and compliance documentation to ensure dormitories meet applicable legal requirements and company standards. Supports audits, tracks corrective actions, and conducts compliance briefings and awareness sessions. Support improvement projects and perform other duties as assigned.

Essential Duties And Responsibilities

• Monitor dormitory compliance with applicable statutory requirements, company standards, policy and centralized accommodation regulations.
• Track the validity and renewal of dormitory permits, licenses, certificates, contract agreements and other required documents.
• Monitor updates to statutory requirements, including Act 446 and related regulations, where applicable.
• Maintain an updated dormitory compliance tracker and follow up on outstanding requirements.
• Coordinate with dormitory service provider to rectify compliance gaps and day-to-day operational issues.
• Conduct periodic audits/inspections as required and keep track of the audit reports with timely closure.
• Escalate potential non-compliances, statutory risks and operational impact to the supervisor.
• Prepare presentation materials and communication sessions in the dormitory as and when required.

Centralized Dormitory Management

• Monitor dormitory compliance with applicable statutory requirements, company standards, policy and centralized accommodation regulations.
• Track the validity and renewal of dormitory permits, licenses, certificates, contract agreements and other required documents.
• Monitor updates to statutory requirements, including Act 446 and related regulations, where applicable.
• Maintain an updated dormitory compliance tracker and follow up on outstanding requirements.
• Coordinate with dormitory service provider to rectify compliance gaps and day-to-day operational issues.
• Conduct periodic audits/inspections as required and keep track of the audit reports with timely closure.
• Escalate potential non-compliances, statutory risks and operational impact to the supervisor.
• Prepare presentation materials and communication sessions in the dormitory as and when required.

Responsible Business Alliance (RBA)

• Support RBA compliance activities, particularly Labor, Ethics, and Management Systems.
• Assist in audit preparation, document reviews, and compliance assessments.
• Coordinate with relevant departments on audit readiness
• Track and follow up on HR policy updates.
• Support internal/external social compliance audit.
• Conduct yearly audit for On-Site Service Provider to ensure compliance with RBA, applicable legal requirements, company policies, and contractual obligations.
• Maintain audit reports and monitor closure of outstanding findings.
• Coordinate and conduct RBA briefings to employees and service providers and maintain attendance records.
• Prepare compliance reports and escal... potential non-compliances and statutory risks to the supervisor.
• Communicate new or updated compliance requirements to relevant stakeholders.

Job Qualifications

Education and Experience

Bachelor's degree in Human Resources, Business Administration, or a related field.

Fresh graduates are encouraged to apply.

Knowledge Requirements

• Basic understanding of compliance, audit, and documentation processes.
• Good research, communication, coordination, and organizational skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to track deadlines, identify compliance gaps, and follow up on outstanding actions.
• Willingness to learn statutory requirements and RBA standards.
• Able to conduct briefings and communicate effectively with internal departments and service providers.
• Demonstrates attention to detail, integrity, and accountability.