Accounts Payable Executive Junior

Luxasia; Kampung Malaysia Tambahan; In loco; MYR 78.000 - 100.000; Tempo pieno

Vantaggi offerti da questo lavoro

Open and friendly work environment

Opportunities to develop and grow

Supportive executive team

Descrizione del lavoro

LUXASIA, a leading beauty omnichannel distributor in Asia Pacific, seeks an experienced Accounts Payable professional in Kuala Lumpur. You will manage full AP functions, ensure accurate postings in SAP, handle 3‑way matching, and support month-end closing and audits. The role requires 3–5 years in AP, strong Excel skills, and a retail/FMCG background.

You will join a dynamic finance team supporting strategic brand growth and ensuring timely supplier payments and accurate financial reporting.

Competenze

• Diploma or degree in Accounting, Finance, Business Administration, or related field.
• Minimum 3–5 years of experience in AP, cash flow management and internal control.
• Experience in Retail & FMCG is preferred.
• Experience with ERP systems, preferably SAP.
• Proficient in Microsoft Excel and reporting.
• Strong analytical, organizational and problem-solving skills.
• Good communication skills and detail-oriented in reporting and reconciliation.
• Able to work in a fast-paced retail environment and meet deadlines.

Mansioni

• Manage full spectrum of Accounts Payables functions with the shared service team.
• Provide GL account numbers, cost centres, customer codes and allocations for non-PO invoices to the shared service team.
• Monitor 3-way matching of invoices, purchase orders and goods received notes.
• Ensure timely invoices processing and payments within credit terms per policy.
• Monitor AP aging and reconcile creditor statements.
• Prepare monthly cash flow forecast and assist in treasury reporting.
• Assist in Internal/External Audit and tax information requests.
• Maintain proper documentation and filing for finance records.

Conoscenze

Analytical skills

Communication skills

Detail-oriented

Organizational skills

Formazione

Diploma/Degree in Accounting, Finance, Business Administration, or related field

Strumenti

SAP

Microsoft Excel

Descrizione del lavoro

LLUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

What We Want You To Do...

• Manage full spectrum of Accounts Payables functions with the shared service team
• Furnish the GL account no., cost centre, customer code & allocation on timely basis for non-Purchase Order (PO) invoices to the shared service team
• Monitor & ensure compliance of 3-way matching of invoices, purchase orders, and goods received notes
• Ensure invoices received are taken up on time & & paid within the credit terms and comply with Purchasing Policy
• Ensure goods purchased invoices & freight invoices are taken up on a timely basis
• Checked staff claims to supporting documents and internal policies
• Ensure timely payments of tax installments, withholding tax and service tax
• Manage the aging of AP to ensure no overdue > 30 days
• Reconciliation of AP and creditors statements
• Monitor the outstanding Purchase Requisition (PR)/PO & follow up with the Brands
• Check & ensure that all documents have been submitted for Esker vendor creation
• Call back for new vendors & changes to vendors details
• Monthly Cash Flow forecast for 3 months
• Ensure sufficient cash flow and arrange for borrowings as and when required
• Creation of fixed assets no. accurately & in the correct fixed assets category on a timely basis
• Training new staff on Esker for staff claims, creation of PR/PO
• Monitor & follow up of Balance Sheet items related to AP e.g. deposit for telephone for boutiques etc
• Furnishing internal control information to HQ e.g. payment matrix, esker approval matrix etc
• Yearly stock take at warehouse
• Assist in Internal Audit, External Audit, and Tax information request and answering queries
• Ensure proper documentation and filing for finance records
• Year end roll forward of data in SAP
• Ad hoc assignments

Month-End & Reporting

• Support month-end closing activities such as forex revaluation
• Preparing monthend journals for accruals, reclassification
• Run monthly depreciation after all fixed assets & fixed assets write off or transfers have been taken up
• Prepare monthly reports such as:
• AP aging
• Fixed assets schedules
• Treasury report for Syrus submission

Requirements

• Diploma/Degree in Accounting, Finance, Business Administration, or related field
• Minimum 3-5 years of working experience in AP function, cash flow management and internal control
• Experience in Retail & FMCG industry is preferred
• Experience working with ERP systems, preferably SAP
• Proficient in Microsoft Excel and reporting
• Strong analytical, good organizational and problem-solving skills
• Good communication skills, Detail-oriented in reporting and reconciliation
• Able to work in a fast-paced retail environment, independently and meet deadlines

Benefits

We promise to offer you:

• An open and massively friendly work environment full of ambitious and skilled people who love what they do and do what they love
• Lots of challenges, fast-pace, opportunities to develop yourself and fun times
• Committed executive team to support your best performance

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let's grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice https://www.luxasia.com/recruitment-privacy-notice/ and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA's employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA's T&E team before you submit candidates' resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.