Dynamic Office Ops & Administrative Assistant

Huayi Hang (M) Sdn Bhd.; Klang City, Port Klang; On-site; MYR 42,000 - 69,000; Full time

Job summary

Huayi Hang (M) Sdn Bhd, a distributor and wholesaler of dairy and sundry foods in Malaysia, seeks an administrative assistant to support office operations and executives. You will handle communications, scheduling, invoicing, and document preparation to keep daily activities running smoothly.

Strong MS Office skills, time management, attention to detail, and bilingual/multilingual communication (Melayu, English, Mandarin) are highly valued.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Able written and verbal communication skills (Language: Melayu, English & Mandarin).
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an administrative assistant or Secretary will be a plus

Responsibilities

• Manage office operations and procedures (e.g., filing systems, office supplies, scheduling, invoicing)
• Answer and direct phone calls, emails, and other correspondence
• Schedule meetings and appointments; maintain calendars and coordinate events
• Prepare reports, memos, invoices, letters, and other documents
• Maintain filing systems (physical and digital) and ensure data accuracy
• Assist in the preparation of regularly scheduled reports
• Order office supplies and research new deals and suppliers
• Liaise with executive and senior administrative assistants to handle requests and queries
• Provide general support to visitors and external stakeholders
• Handle sensitive information in a confidential manner

Skills

MS Office

Time management

Attention to detail

Communication

Organizational skills

Education

High School diploma

Administrative assistant certification (plus)

Tools

MS Excel

MS PowerPoint

Job description

Huayi Hang (M) Sdn Bhd, a distributor and wholesaler of dairy and sundry foods in Malaysia, seeks an administrative assistant to support office operations and executives. You will handle communications, scheduling, invoicing, and document preparation to keep daily activities running smoothly.

Strong MS Office skills, time management, attention to detail, and bilingual/multilingual communication (Melayu, English, Mandarin) are highly valued.